View Vacancy - Trade Adviser and Office Manager, Defence and Security Organisation
Length of Contract : 2 Years
MAIN PURPOSE OF JOB
To ensure the smooth running of the Defence and Security Organisation (DSO) office in order to help UK defence and security industries export their products.
ROLES AND RESPONSIBILITIES
- Be the first point of contact for general enquiries both from within India and from UK.
- Office administration including to keep the shared area up to day; organise leave planning; IT and telephony issues; and to ensure relevant Foreign and Commonwealth Office (FCO) and Department for International Trade (DIT) data inputting (Prism, OMIS etc)
- Book travel and accommodation for DSO office and (VIP) visitors as required.
- Manage DSO office driver and car.
- Fire warden duties for defence and FCO services team.
- Other ad-hoc tasks.
Stakeholder Engagement / Trade Advisor:
- Build and maintain relationships including with key suppliers (both internal and external) to DSO office (hotels, caterers, transport companies etc.)
- Liaison with Indian officials, trade associations and commercial companies to help promote UK defence and security industries export their products.
- Provide UK companies’ advice (particularly to Small-to-Medium Enterprises (SMEs)) on: (i) business opportunities; and (ii) working in India.
Policy / Sector Lead:
- Collection of market intelligence, formulation of export strategies and advice on market penetration to.
- help UK companies succeed in the Indian markets.
- Support team organise and manage events e.g. meetings, visits and exhibitions, with specific responsibility for logistics and financial issues including booking rooms, catering and other ad hoc tasks.
- Produce delegate packs; briefings; and brochures.
- Represent DSO team at key planning meetings with event management organisations for large exhibitions, trade missions and events.
- Manage transport arrangements.
Resource Management: [working closely with the Head of DSO as budget holder]
- Estimate, profile and monitor budgets including identifying potential over/under spends and maintain financial records in line with DIT and FCO policy.
- Keep up-to-date records of spend, providing forecasts and Prism requisitioning when required.
- Ensure payments are made one time and are effectively recorded on FCO and DIT Systems.
- Make sure the DSO office achieves value for money.
WHAT WE DO:
Trade and investment is one of the High Commissioners top priorities. The DSO (as part DIT) role is to :
- Help the UK defence and security industries to export their products.
- Maintain and build strong relationships with industry and overseas governments to promote British defence and security products.
Provide specialist export advice and practical assistance, working closely with industry and government departments including the Ministry of Defence (MOD), Department of Business (BIS), the Cabinet Office, the Home Office and the Export Licensing Organisation.
WHAT WE WANT FROM YOU
The Office Manager will work closely with the Head of DIT DSO (India) and the Second Secretary DIT DSO (the line manager). The role is critical for our small, busy and friendly team to function and to deliver our objectives (above). The job holder must be a team player with good interpersonal skills – as at times the job will involve interaction with VIPs, attendance/representation at seminars, exhibitions and events. Building and maintaining relationships is also par for the course.
This busy but rewarding job means that the job holder should be well organised, able to act on their own initiative with minimum supervision and to deal calmly and efficiently with competing priorities with, at times, short deadlines. This role requires some flexibility as on occasions working or travelling outside office hours will be necessary – but there is plenty of opportunity to travel around India as part of the role. The DSO is committed to ensuring the right work-life balance for our staff so flexi time / time off in lieu will be available.
The role will involve access to and handling of classified or sensitive commercial information so the officer must have, or be capable of acquiring a UK SC security clearance and a British Passport holder.
The ideal candidate will possess the following personal qualities:
- Excellent interpersonal skills and the ability to work as a reliable member of a team.
- Efficient with excellent planning and organisational skills, including the ability to plan and organise timetables or diaries for others
- Good attention to detail.
- Effective written and verbal communication skills.
- The ability to work both on own initiative and under supervision.
- Good all round IT skills and ability to set up administration systems reflecting good practise.
- Ability to see things from a range of different perspectives.
- Responsive, motivated and able to ‘get things done’.
- An interest in working with international visitors and organising itineraries, meetings and briefings.
A willingness to learn to learn about the work of UK Defence and Security Organisation.
1 year relevant experience of working in an office environment.
A degree or equivalent qualification, or the ability to demonstrate an equivalent level of knowledge and skill /experience.
For British High Commission (BHC) candidates, the Local Staff BHC Terms & Conditions will apply.
For other than BHC Candidates, starting Salary Rs 49,635 per month along with an additional 80% Security Allowance and an additional allowance of 18% ( in lieu of Provident Fund and Superannuation Fund).
Additionally the BHC offers a great benefits package that includes annual domiciliary medical cover, plus a Group Hospitalisation Scheme with Rs 500,000 floater cover for your immediate family.
The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance.
Around half of our work force is women. We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment.
P.S-In case you are covered (as dependant spouse) under FCO medical arrangements, then there will be no entitlement for you under the Local Staff Medical Scheme.
- Complete the Online Job Application Form
- Attach a detailed CV
- Appraisal forms of last two years ( Internal Candidates only)
- Complete this duly filled Pre Employment Questionnaire
- Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.
- Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.
- The appointment will be subject to Police Verification and other checks including references.
Because of the security clearance requirement only British nationals are eligible to apply: British citizens must have been resident in the UK for at least two of the previous 10 years.
However, applications will be considered from candidates working overseas for HM Government in the past ten years or who already hold adequate security clearance. In light of the tight timings ALL applicants must have permission to work in India.
Applicants who do not meet this criterion will not be considered.Evidence of your nationality and permission to work in India must be sent with your application form, for example, photocopies of the details page of your passport and/or visa.
Employment will be offered only after appropriate level of UK standard security clearance is received, an interview for which will take place in New Delhi. You will therefore need to be present in India to begin this process.
This opportunity is closed to applications.