View Vacancy - OMN - Corporate Services Support Assistant (AA)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Corporate Services Support, Estates

The British Embassy in Muscat is part of a worldwide network that represents the UK’s political, economic, security, and consular interests overseas. We are seeking a highly motivated and proactive individual for the position of Corporate Services Support Assistant under the Corporate Services Team, at the grade of Administrative Assistant (AA) on a fixed-term contract of one (1) year.

Reporting to the Accommodation and Procurement Officer, the successful candidate will provide Administration Support to a small project team withing the Corporate Services to support the delivery of an expansion of the UK staffing at the British Embassy. You will be responsible for providing a range of admin support including scheduling property viewings, managing teams schedules, monitoring the project tracker and supporting with procurement of furniture from the UK.  You will also provide administration support to the Protocol and wider Corporate Services team as needed.

Roles and responsibilities:

Estates Management 55%

  • Responsible for liaising with Landlords and Estates Agents to arrange property viewings for the Estates Accommodation Officer.
  • Working with the new Estates Technical Officer to schedule property visits for property compliance checks alongside the Post Security Manager and others.
  • Updating the project tracker for the Project Manager to reflect any changes in the timeline or addition/deletion of activities.
  • Support to the Estates Accommodation Officer in preparing residential inventories.
  • Creation and maintenance of the furniture store inventory, checking deliveries of goods on receipt and updating when items are removed. Arranging vehicles and manpower to deliver furniture packs to properties and overseeing unpacking and placement.
  • Cover absences of Accommodation and Procurement Officer.

Finance and Procurement 30%

  • Raise Requisitions and Purchase Orders for goods and services through HERA (Embassy Financial Management Tool) as needed.
  • Support with the procurement and delivery of furniture packs for UKBS.
  • To check all invoices relating to the Project are received and paid.
  • Maintain VAT records for all Estates transactions.
  • Ad hoc purchases for the Estates team as authorised by the line manager.

Other 15%

  • Administration support to the PRO team in collating documentation in relation to a wide range of diplomatic permissions.
  • Administration support to the wider Corporate Services Team.
  • Role in Embassy emergency planning and any response to a crisis affecting UK citizens. Your specific role will be identified based on your skills and experience.

The above list of job duties is not exclusive or exhaustive and the job holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post. Job responsibilities evolve with change in business needs and the Embassy reserves the right to update to job description to ensure it meets the business objectives.

Key Behaviours:

Candidates will need to demonstrate the following behaviours and the Embassy values during the interview:

  • Managing a Quality Service – Deliver service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
  • Working Together – Seek out opportunities to create effective change and suggest innovative ideas for improvement. Review ways of working, including seeking and providing feedback.
  • Changing and Improving - Seek out opportunities to create effective change and suggest innovative ideas for improvement. Review ways of working, including seeking and providing feedback.
  • Delivering at Pace – Take responsibility for delivering timely and quality results with focus and drive.

Our Values:

The British Embassy Values (Trust, Respect, Integrity and One Team) are important in helping us to deliver for the UK internationally. Wherever we work in the world, we share a set of values that guides our decision-making, sets standards for our behaviour and helps us deliver the UK's national interest internationally.

  • Trust: Be reliable, open, and dependable in our actions and communications.
  • Respect: Acknowledging each other’s skills, opinions, and experiences and honouring each other’s ideas, beliefs, and culture.
  • Integrity: Taking responsibility for our decisions and actions and standing up for what is right, not what is easy.
  • One Team: Being kind, helpful, supportive, open to challenge so that we can all work at our best towards achieving the same goal.

These values are underpinned by the UK Civil Service values (Integrity, Honesty, Objectivity, Impartiality) and complemented by values all One HMG colleagues bring from their own department, service or administration.

  • High standard of written and verbal English (equivalent or exceeds IELTS score 7.0). Able to express ideas and messages clearly and concisely, both orally and in written communication.
  • Minimum of 2 years' experience in a similar role and/or within the real estate industry.
  • Excellent interpersonal skills and ability to develop and maintain a range of contacts to build effective working relationships.
  • A confident self-starter, with a ‘can do’ approach, excellent organisational and administrative skills, who projects a professional image and builds networks to help get the job done.
  • Ability to work independently and to take initiative as well as being able to work well with others.
  • Demonstrates flexibility, with good time management skills and high attention to detail.
  • Ability to work under pressure.
  • Strong IT skills and literacy in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, and Teams). Ability to learn new programmes quickly.
  • Proficiency in Arabic.
Changing and Improving, Delivering at Pace, Managing a Quality Service, Working Together
13 July 2025
Administrative Assistant (AA)
Full-time, Fixed Term
35
12 months
Middle East & North Africa
Oman
Muscat
British Embassy
1
OMR
674.36
monthly
7 September 2025

Eligibility:

If you are selected for this position, we will be able to employ you as long as you:

  • Have the right to live and work in Oman.
  • The successful candidate will be required to transfer their visa under the Embassy's sponsorship.

Working Conditions and Remuneration:

The Embassy offers an attractive working environment and remuneration package for the role, including a non-negotiable salary of 674.36 Omani Riyals per month inclusive of all allowances; and use of on-site recreational facilities including a swimming pool and social club.

This role is for a full-time employment, on a fixed-term basis of one (1) year, subject to 3-month probationary period. Conditioned working hours are 35 hours per week. Standard working hours are from 0730 to 1430 Sunday to Thursday.

Holiday entitlement is 30 days per year (on a pro rata basis) following successful completion of a 3-month probation period. Holidays that have already been booked will be honoured. There are also national holidays determined annually by the Embassy, which usually total 14 days per year.

The FCDO offers a comprehensive L&D package via an internal learning platform. Specific L&D opportunities may be available, upon discussion with the Line Manager.

Employment in the advertised position is dependent on the potential employee having or acquiring valid UK security clearance. Security clearances can take several weeks to process. Inability to obtain a clearance will preclude employment. Loss of a security clearance at any time will lead to termination of employment.

How to apply:

Interested candidates must include 1) an updated Curriculum Vitae (CV), 2) a motivation essay stating how you meet the requirements of the role; and 3) examples, in the relevant sections of the online application form, of how you meet the key behaviours and skills required.

Please refrain from the use of AI based tools when completing your application, this is to ensure a fair competition for all candidates and helps maintain the integrity process. If the use of AI is identified, your application may be rejected.

Applications that do not include this information will not be considered.

Applications must be submitted before 23:55 Oman local time on 13 July 2025.

Applications submitted after the stated deadline will not be considered. Telephone applications and enquiries will not be accepted.

Internal candidates (i.e., those who are currently employed by the British Embassy Muscat) applying for this position should consider informing their current line manager upon submission of their application. 

Process:

The recruitment process, including security clearance, is expected to take around two-three months. The security clearance process includes checks available in country and with UK, dependant on the security level required for the role and the candidates’ profile and UK footprint. You may experience some delay in the progress of this recruitment campaign, and we are working hard to minimise any disruption.

Appointable candidates who were unsuccessful at interview may be placed on a ‘reserve list’. If during the reserve period of six (6) months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security-vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances and reference checks. 

The successful applicant's employment will only be confirmed after the completion of any security clearance/checks. The checks can take several weeks to complete, and the applicant will only be employed if the UK security clearance is granted.

 

The FCDO operates an agile approach to delivery. To facilitate an agile workforce, you may be required to undertake other duties from time to time as we may reasonably require. The British Embassy Muscat is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.  Staffs recruited locally by the British Embassy are subject to Terms and Conditions of service according to local Muscat Employment Law.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.