View Vacancy - SRR - Chancery Support Officer A2(L)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Policy & Political roles)
Chancery

The British Embassy Riyadh has a vacancy for a Chancery Support Officer.

The jobholder will provide administrative, secretarial and organisational support to the Political and Economic Teams in the Embassy, including on project work, senior level visits, events, financial administration, and information management.


Duties and responsibilities:

  • Visits support: Support official visits, including visa liaison and booking accommodation, flights, and transport for incoming visitors and Embassy staff travelling outside of Riyadh.
  • Events support: Coordinate with the Residence and Events Manager to ensure receptions, meetings, and events are well-planned and delivered efficiently, including by designing and issuing invitations, and managing guest and RSVP lists. Play an active role on the Queen’s Birthday Party (QBP) planning committee.
  • Budget management: Managing Chancery Teams’ budget records and producing quarterly updates for Corporate Services. Purchase of services and equipment for Chancery. Provide administrative support for Chancery project work, including managing suppliers, gathering and uploading information to ensure timely payment, and creating and closing purchase orders.
  • Contact lists management: Keep Embassy contact lists up to date. Coordination of note verbales and follow ups with Government Relations Team.
  • Information management: Manage filing system and archives. Support ad hoc information management tasks, including annual update of Crisis Management Plan.
  • Logistical support: Administrative support for Chancery meetings, including to escort visitors to and from meetings and provide refreshments.
  • Corporate: Take part and assist in duties for the wider Embassy, and actively participate in a corporate objective.

The above list is not exhaustive and the jobholder will be required to be flexible and take on other ad hoc tasks as required, including participating in the Embassy’s emergency planning and any other response to a crisis affecting UK citizens.


Key competencies required:

  • Collaborating and Partnering - Being a team player who creates and maintains positive, professional, and trusting working relationships with a wide range of people within and outside the organisation to help get business done. Working collaboratively, sharing information appropriately, and building supportive, responsive relationships with colleagues and stakeholders, whilst having the confidence to challenge assumptions.
  • Leading and Communicating - Showing our pride and passion for public service, leading from the front and communicating with clarity, conviction, integrity and enthusiasm. Being visible and engaging with people in a straightforward, truthful and candid way, and upholding the reputation of the organisation.
  • Making Effective Decisions - Using sound judgement, evidence and knowledge to arrive at accurate, expert, and professional decisions and advice. Being careful and thoughtful about the use and protection of government and public information to ensure it is handled securely and with care.
  • Delivering at Pace - Focusing on delivering timely performance with energy and taking responsibility and accountability for quality outcomes. Working to agreed goals and activities and dealing with challenges in a responsive and constructive way.
  • Ability to multi-task and have good organisational skills. Ability to respond quickly and flexibly to meet multiple and changing priorities.
  • Strong interpersonal skills, customer focus, and ability to deliver a quality service.
  • Resourcefulness in solving problems and demonstrates good judgement.
  • Flexibility and ability to work as part of a team.
  • Ability to maintain a range of contacts to build effective working relationships.
  • Demonstrates courtesy and consideration in dealing with all stakeholders. Able to maintain a range of contacts to build effective working relationships, and work closely with senior staff and their contacts.
  • Excellent communication skills in English, both verbal and written. Able to tailor approach to different audiences and express ideas and messages clearly and concisely.
  • Proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, Teams, and PowerPoint.
27 June 2021
Administrative Officer (AO)
Full-time, Permanent
35
Middle East & North Africa
Saudi Arabia
Riyadh
British Embassy
1
SAR
7,618.83
15 August 2021

Eligibility:

The successful applicant will be required to obtain the necessary security clearance. Higher clearances can be granted only to certain nationalities. For this reason, candidates must be of British, American, Australian, Canadian, or New Zealand nationality in order to gain the level of clearance required.

The position is available to current holders of valid Saudi residence permits or transferable iqamas. The successful candidate will be required to transfer their sponsorship to the British Embassy.


Working hours and remuneration:

The Embassy aims to offer an attractive working environment and remuneration package for this role.

Salary details:

  • Base Salary including Eid bonus - SAR 5,775.06
  • Housing Allowance - SAR 1,443.77 (subject to eligibility)*
  • Travel Allowance - SAR 400 (subject to eligibility)*

*Allowances are not payable to staff who receive official provision for such expenditure in some other form.

No accommodation and relocation expenses are payable in connection with this position.

 

Normal working hours for the Embassy are from 08.00 to 15.00 from Sunday to Thursday. This position is full-time, based on 35 hours per week.

The jobholder should also be flexible in their approach to hours worked as these will also be dictated by operational needs and may involve working out of hours (evening and weekend), especially during events and visits.


The successful candidate will be subject to a 90-day probationary period.

How to apply:

Interested candidates must attach 1) an updated Curriculum Vitae (CV) and 2) a covering letter stating how you meet the requirements of the role.

Your application must also include examples of when you have demonstrated the required competencies in the Competence-Based Questions section of the online application form.

Applications that do not include these information will not be considered.

The closing date for applications is at 23:55 KSA local time on 27 June 2021.

Applications received after the stated deadline will not be considered.

 

Due to the large number of applications we receive, only those shortlisted for the next step in the recruitment process will be contacted.

The start date mentioned in the advert is an assumed start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances, medical clearance and reference checks.



The British Embassy Riyadh is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference. Staff recruited locally by the British Embassy is subject to Terms and Conditions of Service according to local Saudi Arabia employment law.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.