View Vacancy - Political Support Officer A2 (11/18 NR)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Policy & Political roles)
Political

Main purpose of job:

Providing support to the Political team to ensure smooth day to day running of the office. Managing Political teams related resources and information to ensure delivery.


Roles and responsibilities / what will the jobholder be expected to achieve?:

  • Political Team diary coordination
  • Arranging meetings, appointments and social events
  • Issuing invitations for official functions and keeping a record of guest lists 
  • Photocopying, faxing, despatching correspondence
  • Distributing and collecting internal papers 
  • Booking official travel and transport
  • Organising programmes for duty tours 
  • Covering for PA/HC during periods of absence
  • Support to Visits Officer including ad-hoc airport meet and greets and cover when Visits Officer is on leave
  • Maintenance of Political Section’s contacts database
  • Ensure compliant record keeping and information management by team
  • Minimum 4 years work experience in a Personal Assistant role or Support Role
  • Experience of financial and budget procedures and able to accurately manage budgets
  • Makes effective use of office IT systems and software relevant to the job. Understands how to use spreadsheets, databases and PowerPoint
  • Ability to plan ahead and prioritise effectively 
  • Organised and able to file methodically
  • Ability to multi-task and meet tight deadlines
  • Ability to work independently and use initiative to chase up progress on tasks
  • Produces clear, accurate work paying attention to detail
  • Can support colleagues when under pressure and able to contribute to cross-team working
  • Can convey information accurately and concisely.

 

  • A basic understanding of Kenya’s political landscape would be advantageous.
30 March 2018
Administrative Officer (AO)
Permanent
Africa
Kenya
Nairobi
British High Commission
KES
144 401
1 May 2018

Learning and development opportunities :

The British High Commission in Nairobi takes learning and development seriously. The successful candidate will have the opportunity to develop many core and transferable skills through both formal and informal learning and development opportunities. Members of staff are encouraged to make use of the learning and development opportunities that the office has to offer.

Any other information (or specific local Post requirements):

The holder will need to have/obtain Security Clearance of at least LE Official Sensitive level prior to taking up post.

Leave:

Members of staff are entitled to paid annual leave, which is earned, from the day they commence employment. Entitlements are as follows:

  • Grades B3 (L) and above- 30 days
  • All Other Grades- 25 days and then 30 days after 5 years’ service

In addition to annual leave, the BHC normally observes no fewer than 9 and no more than 14 Kenyan and British public and religious holidays in a year. These vary from year to year and are at the discretion of the High Commissioner. A list of holidays is published each year.

Working Patterns:

Subject to the Flexible Working Scheme (see below) normal office hours are:
• Monday to Thursday: 0715 - 1600
• Friday: 0745 - 1300.

Flexible working requests will be looked upon favourably where possible.

  • Please complete the application form in full as the information provided is used during screening.
  • Please check your application carefully before you submit, as no changes can be made once submitted.
  • The British High Commission will never request any payment or fees to apply for a position.
  • Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.
  • It is essential that the applicants already have the right to live and work in Kenya without the need to apply for a work permit
  • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
  • Information about the Foreign and Commonwealth Office Competency Framework can be found on this link:https://www.gov.uk/government/publications/civil-service-competency-framework Please note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
  • Reference checking and security clearances will be conducted on successful candidates.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.