View Vacancy - Executive Assistant - A2, Chennai
The Executive Assistant position is ideally suited for an energetic, motivated and organised individual who wants to be close to the heart of the British Deputy High Commission’s work in Tamil Nadu and Kerala. The successful candidate will play a key role in ensuring the Head of Mission time is used as effectively as possible, and be closely involved in the delivery of high-profile events with opportunities for some travel.
Roles and responsibilities / what will the jobholder be expected to achieve:
Administrative :
Support the Deputy High Commissioner in delivering British Government Objectives , including by:
- Managing the DHC’s calendar & associated travel arrangements.
- Arranging Visit Programmes and briefings for DHC.
- Managing Official Visitors to the office and Residence
- Liaising with Government, other friendly missions etc. to facilitate meetings
Support UKTEP objectives,including:
- Admin and logistics support for event managers on high-profile events e.g., helping develop event concept; plan delivery; compile guest lists; design invitations; liaise with the venue; organise handouts, publications and giveaways.
- Support for visiting business delegations, giving advice on programmes and producing mission brochures.
- Managing and sourcing UKTEP marketing materials
- Managing logistics support for major events outside Chennai-
- To raise purchase orders for large UKTEP events and ensure vendors are paid promptly; and to undertake procurement under guidance of the Corporate Services Team
- Ad-hoc support to Head of UKTEP
Organise and update the guest list database
- Maintaining a master guest list for the post.
- Maintaining and updating the government contact list.
- Lead on guest list management and guest management for QBP and other major events that is hosted by DHC.
Corporate :
To act as Secretary to the Post Management Board, driving its cross-Mission work and support other Mission Boards as required.
Essential on Arrival:
· A confident self-starter, methodical and organised with energy and initiative to make decisions and overcome obstacles
· The ability to handle multiple tasks and prioritise with minimal supervision.
· Good interpersonal skills who can build sustainable partnerships and work with others as part of a team, inside and outside of the British Deputy High Commission office with a wide range of organisations.
Language: English & Tamil
Level of language required: Extensive
For British High Commission (BHC) candidates, the Local Staff BHC Terms & Conditions will apply.
For other than BHC candidates, salary will be INR 37,285 per month together with a 12% provident fund and 6% Special Allowance
Additionally the BHC offers a great benefits package that includes annual domiciliary medical cover, plus a Group Hospitalisation Scheme with Rs 500,000 floater cover for your immediate family.
The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance.
Around half of our work force is women. We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment.
This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCO has anywhere across the globe. We are aiming to make it the best.
TO APPLY
Please note applications without (a), (b) and (c) will not be considered.
(a) Completed the Online Job Application Form
(b) Complete the Motivation segment in the online application from (In Not more than 600 words)
(c) Attach a detailed CV
We will accept only online applications. Please submit your online applications by 9th April 2018 (Midnight)
- Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.
- Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.
- The appointment will be subject to Police Verification and other checks including references, educational and professional.
We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.
PLEASE NOTE: JOB OFFERS FROM THE UK GOVERNMENT
The UK Government, including DiT, does not send unsolicited emails with job offers - either direct or through agents. Government vacancies are advertised on official websites in the UK:www.careers-civilservice.gov.uk or in India on the British High Commission’s website.
All British High Commission vacancies are filled through a competitive process managed by our Human Resources Section. You will never be approached directly by the High Commissioner with an offer of a job.
Some job scams falsely use the names and job titles of genuine High Commission staff. A genuine email from an official member of staff will always be sent from our official email address - @fco.gov.uk. It will never be sent from a hotmail or yahoo type email account.
This opportunity is closed to applications.
