View Vacancy - Executive Assistant A2 (50/19 NR)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign and Commonwealth Office (Policy & Political roles)
Political

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Main purpose of job:

In support of the objectives and priorities of the British High Commission Nairobi, the Executive Assistant will offer support on our cross-team work in preparation for Kenya’s participation in the upcoming Africa Investment Summit and the Economic Development Forum

Roles and responsibilities

    • Provide administrative support in setting up meetings, taking notes, circulating and chasing action points
    • Update progress on various tracker documents,
    • Collate responses to London commissions.
    • Provide admin support to the Deputy Trade Commissioner for Africa.
    • Coordinate extensively with service units and liaise frequently with staff members across other sections within BHC Nairobi
    • Team diary coordination
    • Photocopying and dispatching correspondence
    • Booking official travel
    • Strong administrative skills,
    • Good administrative and IT Skills (a working knowledge of Microsoft Excel and Word is essential),
    • Oral and written communication and customer service skills.
    • Highly organised, able to take initiative and to work accurately within deadlines.
    • Able to obtain security clearance to Official-Sensitive
    • Desirable qualifications and experience
    • Good team player and previous experience in project management
    • Basic financial management skills
    • Able to work under minimal supervision
    • Diploma or Degree in Business Administration or related qualification
    Leading and Communicating, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
    2 October 2019
    A2 (L)
    Temporary
    Africa
    Kenya
    Nairobi
    British High Commission
    KES 145,777.03
    14 October 2019

    Working Patterns:

    7:15 AM -4:00 PM – Monday to Thursday

    7:45 AM -13:00PM – Friday

    The job is mainly office based to support operations and internal customers.

    Flexible working pattern may be considered on exceptional cases.

    Leave:

    Members of staff are entitled to paid annual leave, which is earned, from the day they commence employment. Entitlements are as follows:

    Grades A2 (L) 25 days

    In addition to annual leave, the BHC normally observes no fewer than 9 and no more than 14 Kenyan and British public and religious holidays in a year. These vary from year to year and are at the discretion of the High Commissioner. A list of holidays is published each year.  

    Learning and development opportunities (and any specific training courses to be completed):

    Mandatory in-house learning upon recruitment

    • Please complete the application form in full as the information provided is used during screening.
    • Please check your application carefully before you submit, as no changes can be made once submitted.
    • The British High Commission will never request any payment or fees to apply for a position.
    • Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.
    • It is essential that the applicants already have the right to live and work in Kenya without the need to apply for a work permit
    • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
    • Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
    • Reference checking and security clearances will be conducted on successful candidates.
    • Please log into your profile on the application system on a regular basis to review the status of your application.
    Please be aware that you will only be able to apply to vacancies for Local Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

    This opportunity is closed to applications.