View Vacancy - Administrative Assistant CTEN A2 (30/17 NR) no successful candidate
Main Purpose of Job:
Working within the Counter Terrorism and Extremism Network (CTEN), the successful candidate will be responsible for providing administrative support to ensure the efficient running of the section and effective management of CTEN team resources. This role is an opportunity to support a high profile foreign policy priority by helping tackle terrorism in line with international human rights standards.
The successful applicant will have an interest in security and justice issues and be able to use their administrative skills to deliver in a fast paced environment. Members of the CTEN have regional responsibilities and travel regularly throughout Sub-Saharan Africa.
Roles and Responsibilities (What is the jobholder expected to achieve?):
- Provide administrative and clerical support to the team in order to ensure effective and efficient operations
- Support the Head of the CTEN through effective diary management and by facilitating travel and meeting requirements
- Manage the CTEN’s Team Operational Budget: monitoring expenditure, accurate forecasting, processing expense claims and reviewing all purchasing requests to ensure audit procedures are followed
- Organise official incoming visits and events for the CTEN section, including drawing up programmes, arranging transport, hotel bookings, etc.
- Provide project support to CT Programme Officers in all administrative aspects of project management
- Creation and maintenance of a CTEN contacts database
- Act as the key contact point within the team for IT, technical, human resource and operational requests, including coordinating the upgrade of office facilities for CTEN
- General office management including printing, photocopying, filing, supervision of cleaning, etc.
Resources Managed (staff and expenditure):
CTEN Team Budget - £125,000 (Travel, Training and Operational Costs)
- Ability to plan ahead and prioritise effectively
- Excellent IT skills with a working knowledge of Microsoft Outlook, Word and Excel
- Experience of budget management including monitoring spend and processing invoices
- Ability to produce clear and accurate work with attention to detail
- Strong communication skills
- Ability to meet deadlines in a fast paced environment
- Ability to work independently and use initiative to solve problems
- Can support colleagues when under pressure and able to contribute to cross-team working
- A flexible and proactive approach
- Previous experience as a PA
- Previous experience in project management
Learning and Development Opportunities (and any specific training courses to be completed):
The Foreign and Commonwealth Office offers all its employees the opportunity to pursue a City and Guilds Diploma through the Diplomatic Academy.
The Regional Learning and Development Team visit Nairobi regularly to provide training courses to further personal development.
Working Patterns:
This is a full time position (36.25 hours per week) based at the British High Commission offices in Nairobi.
Occasional working from home may be allowed with line manager approval.
Any Other Information:
This is a 24 month Fixed term contract position, with possibility of renewal
Due to the nature of the role it is necessary that applicants be security cleared to LE CONFIDENTIAL, or demonstrate that they can easily obtain such clearance. Clearance can normally only be obtained by UK nationals [not Kenyan dual nationals] with at least 3 years residence in the past 10 years in the UK, USA, Australia, Canada, New Zealand or EU. Nationals of the latter five may also be able to get clearance, although not if they are Kenyan dual nationals. Such candidates must have a traceable history over the last 5 years.
- The office hours are 07:00 - 16:00 Monday to Thursday and 07:00 – 13:00 on Fridays, within those times there is some flexibility as to when staff start and finish work.
- Please complete the application form in full as the information provided is used during screening.
- Please check your application carefully before you submit, as no changes can be made once submitted.
- The British High Commission will never request any payment or fees to apply for a position.
- Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenyaa.
- All candidates must be legally able to work and reside in Kenya with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
- The responsibility lies on the successful candidate to;
1. Obtain the relevant permit
2. Pay the fees for the permit
3. Make arrangements to relocate
4. Meet the costs to relocation
- Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
- Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
- Reference checking and security clearances will be conducted on successful candidates.
This opportunity is closed to applications.
