View Vacancy - Programme Assistant – East Africa CSSF A2 (L) (12/18 NR) (INTERNAL)
Main purpose of job:
To support the effective delivery of CSSF programmes; support programme managers to monitor, evaluate and report project expenditure in line with CSSF reporting requirements. Particular emphasis is on robust financial management and programme support by developing strong working relationships with programme stakeholders.
Roles and responsibilities / what will the jobholder be expected to achieve?
- Financial management: support programme managers to oversee project expenditure; make sure that spend v forecast is accurately captured and reported in line with team and CSSF requirements; where necessary, challenge programme expenditure, making sure implementers are maximising the value of CSSF’s investment; process payments using the FCO administration programme PRISM.
- Administration: act as an initial point of contact for all project-related enquiries; provide administrative support in monitoring and evaluation of projects, and supporting team members in all administrative aspects of project management, such as managing and coordinating logistics for project related training programmes; review and process all expense claims for projects, including travel claims; organise team meetings, events and visits, including drawing up agendas, minutes, programmes, organising transport and hotel bookings.
- Risk Management: work with programme managers to identify and manage programmatic risks to programme delivery; work with implementers to identify and measure the impact of specific risks, and agree and implement mitigating actions; work with implementers to measure the impact of those mitigating actions, and, where necessary, escalate concerns to the appropriate level.
- Stakeholder management: work collaboratively with colleagues based across the Mission, region and wider CSSF network to support effective programme management; develop partner relationships which facilitate greater information sharing and improved outcomes for CSSF projects; Coordinate extensively with service units and liaise frequently with staff members across other sections within BHC Dar Es Salaam, BHC Nairobi, the region and London.
- Corporate: contribute to the effective management of the East Africa Team; share and store programme document/information in line with team guidelines; represent the team and wider CSSF in internal and external partner meetings.
This list is not exhaustive and responsibilities may change in response to business need, but staff will always be consulted beforehand.
The East Africa CSSF Team is focused on delivering a programme which supports a more stable, secure, prosperous and better governed East Africa region, whose countries are better able to address their demographic, security and economic development challenges, thereby improving prosperity and reducing threats to the UK. We do this by investing £11m (in 2017/18) to tackle conflict, instability and insecurity in four policy areas: Criminality, Security, Migration and CVE, alongside our HMG partners. In this role you will have the opportunity to shape the future direction of CSSF engagement across East Africa, working with colleagues across the region. You will join a friendly and supportive team and benefit from regular engagement with senior colleagues who oversee our work. This is an excellent opportunity for someone looking to develop their programme management skills and make a difference to citizens in the UK and East Africa.
- Experience of project and management including budget management skills;
- Proven ability to track spend and report against milestones;
- Excellent command of written and spoken English;
- Be able to present complex ideas clearly in briefings and meetings.
- Willingness to travel in the region is a must.
Previous experience of development/ODA programme management is advantageous.
Learning and development opportunities :
To be agreed with the successful candidate, taking into account previous experience and business need.
Any other information :
‘Official-Sensitive’ security clearance is required with the expectation that you will work towards ‘confidential -level’ clearance. Candidates must be willing to undergo the security clearance process.
Working patterns:
Full-time hours required. However, flexible working arrangements welcome and you should take the opportunity to discuss this with the recruiting manager during the recruitment process.
- This is a 12 months contract with possibility of extention. The position is only open to internal candidates
- Please complete the application form in full as the information provided is used during screening.
- Please check your application carefully before you submit, as no changes can be made once submitted.
- The British High Commission will never request any payment or fees to apply for a position.
- Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.
- It is essential that the applicants already have the right to live and work in Kenya without the need to apply for a work permit
- Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
- Information about the Foreign and Commonwealth Office Competency Framework can be found on this link:https://www.gov.uk/government/publications/civil-service-competency-framework Please note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
- Reference checking and security clearances will be conducted on successful candidates.
This opportunity is closed to applications.