View Vacancy - CSSF Programme Assistant

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Other British Government Departments (Partners across Government, including UK Visas)
CSSF (Conflict, Stability and Security Fund)

Length of Contract: 2 years (renewable)

Main purpose of job: CSSF in a Joint Fund that delivers NSC objectives through cross-departmental collaboration. Pakistan CSSF is one of the most integrated HMG delivery platform across the globe with 6 departments working together to deliver programmes.

Given the integrated nature of the programme, the job holder is expected to be a good multi-tasker and be able to work with colleagues across the mission on admin, logistics and programme management tasks.

Roles and responsibilities / what will the jobholder be expected to achieve:

Programme administration and logistics support to programmes (70%):  

-Provide administration support to process NOCs, prepare travel risk assessments (TRAs) etc.

-Provide logistical support to programme visitors for booking flights, airport transfers and accommodation, briefings, travel and security access to the British High Commission in Islamabad.

-Organise programme meetings and workshops (minutes, connectivity, room booking, invitations and RVPs).

-Support the recruitment and induction of new staff.

-Support programme teams to organize the logistics of Annual Reviews.

-Lead the administration of three programme Working Groups, by participating regularly, taking minutes and promptly sharing with the members.

-Ensure that programmes files comply with information management policies.

-Organise programme monitoring missions

-Provide basic research and analytical support to programme manager in meeting corporate return requests and other core programmatic results work

-Where required, provide financial admin support on requisitioning, invoice processing, Hyperion etc.  

Programme administration and logistics support to the CSSF cross-cutting team (30%):

-Lead on CSSF team’s telephone tree and annual leave tracker

-Lead on the logistics for L&D opportunities for the CSSF team (e.g. in-house trainings/workshops)

-Organise monthly Operational and quarterly Strategic Boards (minutes, connectivity, room booking, invitations and RVPs)

-Maintain guidance notes for CSSF Pakistan and CSSF core briefs

-Maintain and update distribution lists

-Liaison with Corporate Services to ensure CSSF office space (including ensuring the right furniture and equipment for the staff, overseeing any space changes/moves) is managed well.

 

Essential on arrival:  Bachelor’s degree, 2 years of office management experience, exceptional MS Office skills including Word, Excel and PowerPoint.

4 years of office management experience, demonstrated advance Excel skills.

7 July 2017
Administrative Officer (AO)
Fixed term, with possibility of renewal
South Asia & Afghanistan
Pakistan
Islamabad
British High Commission
1
PKR
77346
1 August 2017

For British High Commission (BHC) candidates, the Local Staff BHC Terms & Conditions will apply.

For other than BHC candidates, salary will be ­­­­­­ PKR 77,346 per month

The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance

Around half of our work force is women.  We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment. 

This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCO has anywhere across the globe.  We are aiming to make it the best.

Learning and development opportunities :

Cross-mission Learning and Development opportunities including :

  1. Formal in-house and external training.
  2. Coaching, mentoring and job shadowing.
  3. Structured learning on the job, including stretching objectives and work.

TO APPLY

Please note applications without (a), (b) and (c) will not be considered.

(a)   Completed the Online Job Application Form

(b)   Attach a detailed CV

(c)    Complete the Motivation segment in the online application form (in not more than 600 words) setting out why you are the suitable person for this role. Your statement should include clear examples of how you meet the key competences.

We will accept only online applications by ­07 July 2017 midnight.

  • Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.
  • Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.
  • The appointment will be subject to Police Verification and other checks including references, educational and professional.

We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.