View Vacancy - Finance and Administration Officer
Main purpose of job:
To administer support to the Defence Section ensuring the successful delivery of the UK/India Bi-Lateral Military Engagement programme. This will involve liaising with numerous agencies both international and in-country.
To provide Imprest account support to the Defence Section ensuring cash and bank transactions are correctly recorded daily, reconcile and balance accounts monthly, collating all vouchers, invoices, bank statements, un-presented cheques and cash. Prepare and submit monthly budget reports. Compile and submit monthly, quarterly and annual administrative returns. Calculate pay salaries for five locally employed staff. Assume responsibility for the security of and access to cash, cheque books, vouchers and keys, highlighting and reporting any anomalies.
Assistance for the inward and outward preparation, administration and briefing of the National Defence College and Defence Services Staff College students and their families, acting as point of contact during their tour.
Assist the Events Officer and Programme Officer with inward visits to India.
General assistance to Defence section with administration and finance support required in the course of normal Defence Engagement duties.
Roles and responsibilities
FINANCIAL RESPONSIBILITY
- Calculations of salary/overtime payments for the Defence section LE staff.
- Process monthly returns by collating vouchers, invoices, bank statement, un-presented cheques, cash and cheque balance.
- Maintain Imprest cash book.
- Support to all Defence finance matters as required.
- Assist Defence Section personnel in management of all expense administration.
- Other duties as required.
EVENT HANDLING
- Assist with Defence Section visit programmes.
- Liaise, co-ordinate administrative organisation of Defence Section visits/visitors to India.
- Production and despatch of invitation cards as required.
- Other duties as required.
ADMINISTRATIVE
- Routine correspondence and general administration.
- Update and maintain filing system.
- Collection, distribution and despatch of unclassified mail.
- Other duties as required.
MISCELLANEOUS
Other duties as assigned by the Office Manager.
- 2-3 years of administrative experience.
- Complete Finance or other courses as determined by DE Strat.
- Strong written and oral communication skills with ability to absorb information quickly and efficiently.
- Proficient in the use of MS Word, MS Excel, MS Outlook and resourcefulness to efficiently search the web.
Previous Finance experience.
For British High Commission (BHC) candidates, the Local Staff BHC Terms & Conditions will apply.
For other than BHC Candidates, starting Salary is Rs 49,635 per month together with 80% Security Allowance and 18% Special Allowance in lieu of Provident Fund and Superannuation Fund. The successful candidate will be provided with 25 days annual leave and in addition maternity/paternity and special leave in agreement with their line manager and business need.
The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance.
Around half of our work force is women. We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment.
This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCO has anywhere across the globe. We are aiming to make it the best.
To Apply:
- Complete the Online Job Application Form
- Attach a detailed CV
- Appraisal forms ( Internal candidates only)
- Complete this duly filled Pre Employment Questionnaire
Please Note:
- Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.
- Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.
- The appointment will be subject to Police Verification and other checks including references.
Because of the security clearance requirement only British nationals are eligible to apply: British citizens must have been resident in the UK for at least two of the previous 10 years.
This opportunity is closed to applications.