View Vacancy - Finance Manager & Deputy Corporate Services Manager B3 (03/18 KG)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Finance

Main purpose of job:

Run the accounting function of the UK’s presence in Rwanda and Burundi, and Deputise for the Corporate Services Manager to ensure effective Corporate Service provision. You will therefore play an important role in the management of UK’s activity in Rwanda and Burundi.


Roles and responsibilities:

Financial Management

  • Take sole responsibility for the day to day operation, and long term planning of UK Government finances in Rwanda and Burundi.  As a qualified accountant, you will be expected to ensure the highest fiduciary standards. 
  • Monthly budget forecast  and  quarterly budget amendments into Hyperion
  • Ensure Kigali Net Profit Account is prepared on time and all accounts reconcile
  • Assist our Liaison office in Bujumbura with any query related to accounting and Net Project Accounting (NPA). 
  • Monitor Post FPCIs score to ensure score are kept in green
  • Lead the Mid Term Financial Planning (MTFP) exercise that is done once a year
  • Run the accounts in USD; RWF and Burundi Francs and ensure all single payments of less than £1.5k are paid by GPC or CCC
  • Work with our Global Processing Transaction Centre (GTPC) in Manila on any issue on dashboard such as Invoice on hold, Accruals, Open POs etc.
  • Hold monthly Budget Holders meetings to discuss budgets and whether budget holders are on track to reach a full forecasted outturn
  • Ensure VAT claims are done  and VAT reconciliation into GL is done on monthly basis
  • Quality check of Payroll before it is uploaded for processing staff salaries

 

Personnel Management

  • Line Manage staff in your section according to FCO Good Line Manager Charter
  • Provide Local support during pay review processes, including monitoring of compliance with global minimum standards
  • Assist in preparing business cases for budget uplifts

 

Internal controls and procurement

  • Responsible for checking supplier set up forms; suppliers invoices, payment batched before they are uploaded into the system
  • Suggest any new system that will help to safeguard FCO resources
  • Check fixed asset register on OBIEE regularly to ensure that new assets are included
  • Complete the tax reconciliation tool on a monthly basis by following internal financial guidelines

Deputise for the Corporate Services Manager and as necessary, taking responsibility to ensure the Transport, Security, IT and Estates teams are performing to agreed standards. 

 

Resources managed (staff and expenditure):

2x A2(L) Finance Officer / Deputy Accountant and Procurement Officer

Approx GPB 1.9M budget per year

  • Degree in Accounting or Finance or any related field
  • 5 years experience as a Finance Manager or qualified Accountant from an International Organisation
  • Very good experience in Budgeting and budget monitoring
  • Very good knowledge and practical use of computer office applications and good knowledge of application of MS-Word, MS-Advanced Excel, MS-PowerPoint.
  • Ability to organize and present data to SMT in an concise format 
  • Excellent oral and written communication in English
  • Ability to understand and interpret policies, regulations and rules, analyze and compile to ensure
  • compliance
  • Strong analytical skills
  • Line Management experience
  • ACCA
  • Previous experience with a diplomatic mission or UN agency
28 June 2018
Executive Officer (EO)
Permanent
Africa
Rwanda
Kigali
British High Commission
1
RWF 1,325,015 gross
1 August 2018

Working patterns:

Normal hours are 0800-1700 Monday to Thursday; 0800-1200 on Friday, and out of hours responses to emergencies as necessary.  We encourage applications for flexible working.

Learning and development opportunities (and any specific training courses to be completed):

There is ample opportunity to develop with FCO/Civil Service courses that offer world-class training in corporate service provision.  We have a generous training budget and we encourage staff to identify training to improve their performance and aid their career progression, in consultation with their line-manager.  Previous staff have studied for professional and university-based qualifications, and conducted training in the region at in the UK.

Leave:

Staff are entitled to 25 leave day per year

BHC pays 8.6% of staff statutory pension

  • Please complete the application form in full as the information provided is used during screening.
  • Please check your application carefully before you submit, as no changes can be made once submitted.
  • The British High Commission will never request any payment or fees to apply for a position.
  • Employees recruited locally by the British High Commission in Kigali are subject to Terms and Conditions of Service according to local employment law in Rwanda.
  • All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit. 
  • The responsibility lies on the successful candidate to;
  • Obtain the relevant permit
  1. Pay fees for the permit
  2. Make arrangements to relocate
  3. Meet the costs to relocation 
  • The British High Commission do not sponsor visas/work permits except where it may be local practice to do so. 
  • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
  • Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note:  EO=B3
  • Reference checking and security clearances will be conducted on successful candidates.
  • Please log into your profile on the application system on a regular basis to review the status of your application.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.