View Vacancy - Assistant Project Officer - PPA
The British Embassy, Muscat has vacancy for the post of an Assistant Project Officer - PPA, Grade – A2 (L).
Main purpose of job:
The job holder will assist the Projects Manager to help deliver a portfolio of Gulf Strategy projects in Oman. The individual will assist in the administration of a number of projects, including monitoring and evaluation, project finances and liaising with international partners and local stakeholders.
The jobholder will support the Project Manager to maintain a network of project contacts with international and local stakeholders as well as support in organising and managing inward visits related to the projects. The position takes place in a friendly team within a dynamic and growing portfolio of projects.
Key Duties and Responsibilities:
1. Administrative and Project Management tasks :
• To support the B3 (L) Projects Manager in delivering a portfolio of IAF projects.
• Communicate with local stakeholders and ministries to monitor and evaluate current projects and report on possible future projects.
• Liaise with implementing partners for effective systems for project monitoring and evaluation, coordinating with them to ensure timely data collection and project evaluation against agreed indicators
• Conduct quality assurance on project documents including budgets before submission to Project Manager
• Assist Project Manager in coordinating and conducting project evaluations
• Maintain project files in hard and soft copies to assist Project Manager prepare monthly and quarterly narrative and financial reports for their submission to London
2. Financial management of IAF Gulf Strategy Projects :
• Ensure strong financial management of all projects administered under the IAF Gulf Strategy programme
• Evaluating financial reports from implementers
• Monitor budgets and budget re-profiling
• Providing updates to Project Manager on project spending to inform reporting to London
• Support financial management to ensure value for money and 100% implementation of project funds.
The candidate will need to demonstrate the following competencies during the interview:
• Seeing the Big Picture: Having an in-depth understanding and knowledge of how your role fits with and supports organisational objectives and the wider public needs. Focussing your contribution on the activities which will meet Embassy goals and deliver the greatest value.
• Engaging Internationally: Effectiveness in this area is about leading internationally, engaging our staff, contacts and international partners to help deliver UK Government objectives. Understanding UK Government aims in the wider UK and international context and developing productive relationships with those external contacts and partners to help deliver UK objectives.
• Delivering at Pace: Effectiveness in this area means focusing on delivering timely performance with energy and taking responsibility and accountability for quality outcomes. For all staff, it’s about working to agreed goals and activities and dealing with challenges in a responsive and constructive way.
• Collaborating and Partnering: Requires working collaboratively, sharing information and building supportive, responsive relationships with colleagues and stakeholders, whilst having the confidence to challenge assumptions.
• Minimum 2 years of work experience in a relevant field ( project management, human rights, policy, government)
• Fluent in written and spoken English and Arabic (this will be tested)
• Candidates should be highly organised, have a track record as a team player and should be able to work in a diverse, high-performing environment.
• Strong interpersonal skills and able to build productive working relations with a variety of the Embassy’s stakeholders including government officials.
• Computer literacy in Microsoft Office packages.
• University-educated candidate.
• Sound understanding of local sensitivities
• Regional knowledge
• Experience with IT systems (e.g. Ms Project, Ms Excel, Spreadsheets, among others)
• Knowledge and experience using project management methodologies and toolkits.
Working Conditions and Remuneration:
The Embassy offers an attractive working environment and remuneration package for the role, including: salary of 800 Omani Riyals per month inclusive of all allowances; recreational facilities including a swimming pool and social club.
Normal working hours are 07:30 – 14:30 Sunday to Thursday. You will occasionally be required to attend evening functions.
The Embassy has excellent working conditions and recreational facilities including a swimming pool and social club. There is a holiday entitlement of 30 days per year (pro rated) following successful completion of a 3 month probation period. Holidays that have already been booked will be honoured. There are also national holidays determined annually by the Embassy which usually total 14 days per year.
Project work offers excellent opportunities to develop the Band A core competencies, as well as many Band B competencies, in a small, friendly and supportive team. You will need to be self-motivated and comfortable working with a wide range of contacts, however you will receive support from the team who will provide advice and guidance when needed.
There may be some opportunities for London and regional based project management training including monitoring and evaluation, CSSF management and finance training depending on funding and there is ample support given for online learning and development.
Interested candidates must attach the following documents when applying online.
1. A covering letter.
2. An updated Curriculum Vitae (CV).
** (Your application must include examples of when you have demonstrated the competencies outlined above in the cover letter or motivation section in the application form. Applications that do not include this information will be rejected).
The closing date for applications is 17 July 2017.
Applications received after the stated deadline will not be considered. Telephone applications and enquiries will not be accepted.
The successful applicant's employment will only be confirmed after the completion of any security clearance/checks. The checks can take several weeks to complete and the applicant will only be employed if the UK security clearance is granted.
The British Embassy Muscat is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference. Staffs recruited locally by the British Embassy are subject to Terms and Conditions of service according to local Omani Employment Law.
This opportunity is closed to applications.