View Vacancy - Events and Residence Manager (01/17 MPT)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Protocol, Visits and Events

Main purpose of job:

Organisation and management of events and administration of the High Commissioner’s official residence. The role also includes some administrative support.  


Roles and responsibilities :

Events (50%)

  • Liaison with Head of Mission and other staff regarding planning, design, preparation and execution of events
  • Running events: coordination of requirements, menus, decoration, guest lists, issuing of invitations, chasing RSVPs, organisation of venue, equipment, purchase of event supplies, catering requirements, hiring of extra staff, and hospitality to guests.
  • Process improvement: collection of feedback and suggestion of new processes and methods.
  • Maintaining databases of guests and suppliers.

Residence (25%)

  • Manage three residence staff:  1 Chef and 2 Housekeepers including their learning & development, appraisals, leave plans, and overtime.
  • Liaison between the guards, gardener and other service providers.
  • Supervise the physical housekeeping of the residence: cleaning, maintenance, conservation, purchase of supplies, stock-keeping, and inventory.
  • Liaison between the residential needs of the family in balance with the services requested for the office and events.
  • Manage residence Imprest, monthly expenses list, payments, newspaper subscription, accounting justifications, budget forecasting and control.

 Administrative Support (25%)

  • Support the Head of Corporate Services and team: maintaining records and documents, data collection, drafting letters, minutes, bills and payments, VAT and customs.
  • Organise logistics for recruitment, learning & development and contingency activities.
  • Procurement and maintenance support: office equipment, stationery, consumables, processing requisitions and purchase orders, corporate rates from service providers, hotel and conference bookings, medical and first aid kits, staff mobile phones, and other supplies or services.

Resources managed :

  • 3 residence staff: 1 Chef and 2 Housekeepers
  • Residence Imprest

 

  • Good communication spoken and writing skills in both English and Portuguese.
  • A minimum of 2 years experience in hospitality, dealing with the public, organisation of events and attention to detail.
  • Standard IT proficiency or minimum: Word, Excel, Outlook and Internet.
  • Ability to work in a team, under pressure and flexibility to adjust to unforeseen circumstances.
  • Experience in leading a team, innovation and creating solutions to problems.
  • Good sense of punctuality, responsibility and organisation.
  • Experience in planning, forecasting, budgeting, and procurement.
  • Flexibility to work during evening hours for events when required
  • Driving experience due to shopping needs.
24 February 2017
Administrative Officer (AO)
Full-time, Fixed Term
Africa
Mozambique
Maputo
British High Commission
USD
$1,759.74 gross
3 April 2017
  • Medical Aid;
  • All staff are entitled to 25 working days’ annual leave.  For staff starting work after 1 January, their annual leave entitlement for that year will be calculated pro rata.
  • Due to events, there is a need to be flexible to stretch into evening dinners or receptions, and early breakfasts. For this grade, Time Off in Lieu (TOIL) is provided as compensation.
  • Please complete the application form in full.
  • Failure to do so may result in a determination that you do not             meet the requirements for the position. 
  • Employees recruited locally by the British High Commission in Maputo are subject to the Terms and Conditions of Service according to local employment law in Mozambique.
  • All applicants must be legally able to work in Mozambique with the correct visa/status or work permit. 
  • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
  • Reference and security clearances checks will be conducted.
  • Any questions you may have about this position will be answered during the interview, should you be invited.
  • Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework
  • Successful candidates not resident in Mozambique will be personally liable for costs and arrangements to relocate, including accommodation and work permits.   
  • Check your application and attachments before you submit your application, as you will not be able to make any changes once submitted.
  • The British High Commission will never ask you to pay a fee or money to apply for a position.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.