View Vacancy - Procurement Officer - Maternity Cover (01/23 KPL)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Procurement

Main purpose of job:
 
The Procurement Officer leads on and delivers all the procurement functions across the British High Commission (BHC) Kampala. Specifically the job holder will manage the sourcing and contracting process for goods and services and conduct due diligence on all new suppliers, as well as Line Managing the Corporate Service Team Administrative Officer. 

The Procurement Officer has autonomy over and is responsible for delivery of a responsive procurement service to BHC staff and stakeholders including: identifying needs; drawing up terms of reference/specifications; conducting market research; negotiating contract terms; managing the tender process for contracts/Service Level Agreements up to £25k; coordinating and evaluating bids; managing and awarding contracts; supplier management; inputting suppliers on system; submitting of all corporate returns; filing contract documents for audit trail purposes. The Procurement officer is also a crucial member of the BHC Finance, Audit and Risk team; covering financial roles in the absence of team members, analysing  the risk matrix on a monthly basis, and supporting the CSM to prepare for audit check annually. The Procurement Officer also advises staff on procurement policy while flexing to support with any other duties assigned by the CSM.  

The Procurement Officer will be the main point of contact with the Hub in British High Commission Pretoria, ensuring that all procurement functions are in line with Foreign Commonwealth and Development Office (FCDO) procurement policies.

Roles and responsibilities:

  • Managing the day to day tender process for contracts/Service Level Agreements up to £25,000
  • Carrying out due diligence checks on existing and new suppliers, and assessments to ensure that value for money is achieved on all purchasing of goods, works and services up to £25,000.
  • Leading the necessary stakeholders on market surveys to gauge the best new suppliers
  • Making policy led decisions with discretion, and problem solving on procurement issues by advising colleagues on the process.
  • Ownership and distribution of and support to staff on the supplier set up process  and supporting the Finance team with the maintenance of distribution sets,
  • Responsible for issuing contracts and purchase orders in liaison with the Regional hub, Corporate Services Manager and Headquarters.
  • Primary responsibility for contract management at post, and chaperoning of the contract mangers list and training.
  • Accountability for budget assigned to consultancy services and any other budgets assigned by the CSM.
  • Accountable for the smooth running of timely payments to both local and overseas vendors and contractors in line with policy.
  • Issuing technical guidance on the drafting of terms of reference/specifications in liaison with the end user teams.
  • Preparing strategic assessments of risk for the Audit teams quarterly reviews and annual internal audit. As well as responsibility for preparing part of the risk scrutiny for the monthly risk assessment.
  • Lead on the  reviews of potential auction and disposal process of office assets.
  • Managing the communication and safeguarding the relationship between BHC and suppliers.
  • Leading on the strategic evaluation on the effective performance management of BHC suppliers.
  • Line management of the Corporate Services Assistant.
  • Other duties as required within the Corporate Services Team.

Resources managed:

  • Global Procurement Card Expenditure.
  • Line management of Corporate Services Assistant.

    

  • Diploma/degree in Business Administration, Public Administration, Procurement, Logistics or similar discipline
  • Experience in delivering procurement services or a qualification in CIPS
  • Excellent written and oral communication skills
  • Procurement work experience of 3 years or more

Language requirements: 

Language: English 

Level of language required: Fluent  

  • Strong organisational skills
  • Ability to multitask, prioritise, and manage time efficiently
Seeing the Big Picture, Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Working Together
14 February 2023
Executive Officer (EO)
Fixed Term
6 months
Africa
Uganda
Kampala
British High Commission
UGX 6,093,122 per month
21 March 2023

Learning and development opportunities:

1.    HERA training 
2.    Contract management course 

BHC Kampala has a positive learning and development culture, and an active L&D committee.  The role itself is varied and offers plenty of on the job training.  There is also a strong regional network, with posts of different sizes, meaning there are opportunities for joint formal training as well as work shadowing and learning from peers.  

Working patterns:

Office working is required. Flexibility can be discussed.

The FCDO pursues our national interests and projects the UK as a force for good in the world. We promote the interests of British citizens, safeguard the UK’s security, defend our values, reduce poverty, and tackle global challenges with our international partners. We place emphasis on how we lead and behave towards each other, how we make decisions and how we get the job done to deliver our cultural statement:

We put respect and kindness first. We are inclusive, we get to know each other, and value our diversity and the contribution we each bring. We are fair, act with integrity, and tackle inequality and unacceptable behaviour. We work together and take responsibility to solve problems.

We draw on the expertise, insight and diverse perspectives of people across the FCDO, HMG, and beyond. We use the best available data and evidence. We are open to challenge and take a long-term approach. We are transparent about the rationale for decisions and smart about taking and managing risks.  

We are agile and alert to emerging opportunities. We encourage learning, innovation and use of data and digital. We are all clear on what we are expected to deliver and support each other in doing so. We look to reduce duplication and unnecessary process. We are committed to transforming both the FCDO and the way HMG delivers international policy.

  • Your application must also include examples of when you have demonstrated the required elements in the Success Profile Questions section of the online application form. Applications that do not include this information will not be considered.
  • Please complete the application form in full as the information provided is used during screening.
  • Please check your application carefully before you submit, as no changes can be made once submitted.
  • The British High Commission will never request any payment or fees to apply for a position.
  • Employees recruited locally by the British High Commission in Kampala are subject to Terms and Conditions of Service according to local employment law in Uganda.
    All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
  • The responsibility lies on the successful candidate to; Obtain the relevant permit;
  • Pay the fees for the permit; Make arrangements to relocate; Meet the costs to relocation.
  • Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
  • Information about the Civil Service Success Profiles can be found on this link:
    https://www.gov.uk/government/publications/success-profiles
  • Please note:  Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
  • Reference checking and security clearances will be conducted on successful candidates
  • The British High Commission will only contact successful candidates, if you do not hear from us please consider your application unsuccessful.

Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6/12 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.