View Vacancy - Operations and Logistics Officer, British Embassy Astana (KAZ25.359)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Corporate Services Support

Who are we?

The British Embassy in Kazakhstan is part of a world-wide network, representing British political, economic, trade, and consular interests overseas, and is now looking for a Operations and Logistics Officer to join its Corporate Services team in Astana.

Main purpose of the job:

As a Operations and Logistics Officer, you will provide comprehensive operational, logistical, and administrative support to the British Embassy.

You will ensure the efficient functioning of transport services, office logistics and front-of-house operations, while being the contact point for procurement matters with external stakeholders.

The jobholder will support different financial processes and act as a key link with external service providers such as DHL, while being the direct line manager for two Drivers and responsible for the coordination of contracted cleaners.

Roles and responsibilities:

Logistics/transport manager (30%)

  • Liaison with the Administration for Service to the Diplomatic Corps on official and diplomats’ vehicles registration/de-registration including other legally mandatory procedures. 
  • Transport bookings system coordination, annual transport insurance handling, line-manage Embassy drivers, mileage and fuel records monitoring.
  • Support logistical arrangements for high-level visits.
  • Manager of Post’s mobile phone connections.
  • Assistance with Tarmac access at the international airport when covering for CSO colleagues.

Administrative Support (30%)

  • Front-of-house duties including visitor reception, switchboard operation, and building access control.
  • Management of incoming and outgoing mail, diplomatic bags, and courier services.
  • Visa support and accreditation.
  • Oversight of stationery, cleaning supplies, and business card orders.
  • Execution of emergency drills (fire, bomb, incident) and support for health and safety procedures.
  • Act as a Fire Warden.
  • Translation support and document preparation as needed.
  • Acting as deputy for the Corporate Services Officer during absences.

Financial Assistance (30%)

  • Lead requisitioner and receiver for the Mission, with expertise in the P2P process and procurement rules.
  • Invoice and DS handling and submission via Invoice and DS Upload systems.
  • Support to the Accounts section on invoice control, cover for the Accountant in processing bank payments and liaison with the bank manager where necessary;  .
  • Primary liaison with Procurement and GTPC Hubs on Supplier management list and invoices.

Cover for the PA to the HMA in their absence (10%)

Essential on arrival:

  • Fluency in English, Russian and Kazakh written and spoken (minimum of C1 CEFR level language*).
  • A minimum 2 years of experience in Administrative and Operational in similar roles including procurement and office operations.
  • Experience in liaising with local service providers and government authorities.
  • Excellent communication and interpersonal skills, including a proven ability to communicate clearly and professionally with internal teams, external partners, and senior stakeholders, both verbally and in writing.
  • Proficiency in Microsoft Office components (Outlook, Word, Excel...)
  • Resilience and adaptability.
  • Capacity to work effectively under pressure, manage competing priorities, and adapt to changing demands in a dynamic environment.
  • A self-starter that can work well both individually and in a team.

Nice to have:

  • Experience in line management.
  • Experience in budget/inventory management.
Delivering at Pace, Managing a Quality Service, Seeing the Big Picture, Working Together
18 November 2025
Administrative Officer (AO)
Full-time, Permanent
41 hours gross per week
Europe, Eastern Europe & Central Asia
Kazakhstan
Astana
British Embassy
1
USD
1,751 USD gross per month
monthly
12 January 2026

This is a full-time, permanent contract, subject to a 3-month probation period.

Salary will be 1,751 USD per calendar month (gross). Please note that it is the employee’s responsibility to pay individual income tax.

The start date mentioned in the advert is just an expected start date. The appointment can start earlier or later depending on several factors. Flexible working may be accommodated on request.

Employees are entitled to annual leave entitlement pro-rata based on 25 days total per calendar year. In addition, the Embassy observes up to 14 days public holidays marking different Kazakh and UK holidays.

The successful candidate will be subject to confirmation of a professional background check and security clearance and is expected to commence employment as soon as possible.

Visa/work permit requirements: The successful candidate must have pre-existing work authorisation for the Kazakhstan in order to apply. All applicants should have the right to live and work in Kazakhstan. The British Embassy does not sponsor applications for work permits.

Staff recruited locally by the British Embassy in Kazakhstan are subject to Terms and Conditions of Service based on Kazakhstan employment law.

Please note that the deadline for applications is 23:55 of the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a position. 

*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.