View Vacancy - NCA Office Manager EO (02/23 NR) - F

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Other British Government Departments (Partners across Government, including UK Visas)
NCA (National Crime Agency)

Main purpose of job:

The successful candidate will be responsible for providing wide ranging office management and administrative support to the National Crime Agency (NCA) Team at British High Commission in Nairobi. The role provides an opportunity to work in a fast paced role supporting a high profile foreign policy priority by helping tackle Serious and Organised Crime in Kenya and the East Africa Region. The successful candidate will be working with a wide range of colleagues across the crime and justice sector within the British High Commission in Nairobi, UK and Kenyan Government Departments, and other Foreign Missions in Kenya.

Roles and responsibilities :

Key Responsibilities:

·       Management of POST and multiple Programme Management / Capacity Development budgets [significant]

·       Maintaining precise records on HERA, the internal FCDO system and NCA records.

·       Provide administrative support to the NCA Team.

·       Complete corporate records in a timely and accurate manner.

·       Develop skills and understanding of the maintenance and research of analytical data.

·       Manage staff (principally locally engaged NCA driver & admin support officer)

·       Support Project Management/Capacity Development and delivery.

Duties and responsibilities:

·       Through a clear understanding of budgetary processes, be able to manage NCA budgeting processes including cross charging and HERA accounting processes.

·       Organise travel and accommodation arrangements for NCA staff Nairobi, and those of visitors planned throughout the year.

·       Maintenance of an office diary and ILO diary and contacts database.  

·       Keeping office inventories up to date, including the timely submission of returns to NCA London.

·       Liaison with other NCA offices and other law enforcement partners in person and in writing, collating information and preparing reports.

·       Searching open source material, keeping abreast of news and media relating to NCA business.

·       Arranging and attending conferences, meetings, workshops and representing the NCA at such events as appropriate.

·       Timely completion of one’s own performance records as well as that of those managed.

·       Performing ad-hoc duties such a managing other corporate duties as is commensurate to the role.

·       Maintaining the role of single point of contact in relation to IT issues.


Resources managed (staff and expenditure):

NCA budgets [Approximately £1million]

One member of staff

Previous administrative/project management and budget management experience or other relevant transferable experience.

Ability to acquire UK security clearance which can be obtained by UK, Australia, Canada, New Zealand and USA and some European nationals

·       Ability to plan ahead and prioritise effectively 

·       Excellent IT skills with a working knowledge of Microsoft Outlook, Word and Excel

·       Experience of budget management including monitoring spend and processing invoices

·       Ability to produce clear and accurate work with attention to detail

·       Strong communication skills

·        Ability to work under pressure, meet tight deadlines and find flexible innovative solutions

·       Ability to regularly travel and attend meetings in  Kenya and E.Africa , often at short notice

·       Ability to work independently and use initiative to solve problems

·       A flexible and proactive approach

·        Previous professional experience within an overseas mission, international projects or policing organisations,

·       Experience of managing staff and have proven leadership skills,

Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Working Together, Developing Self and Others
29 January 2023
Executive Officer (EO)
Permanent
Africa
Kenya
Nairobi
British High Commission
KES 230,232.33
1 April 2023

Five Eyes nationals (UK, Australia, Canada, New Zealand and USA) and some European nationals with recent (2 years within the last 5 years) footprint in a Five Eyes/European country.

Working patterns:

There is a degree of flexibility with arrangement between the line manager and the job holder.

Learning and development opportunities:

The job holder will have the opportunity to undertake training associated with their role in line with the Foreign, Commonwealth & Development Office provisions. The Foreign, Commonwealth & Development Office offers all its employees the opportunity to pursue a City and Guilds Diploma through the Diplomatic Academy. The Regional Learning and Development Team visit Nairobi regularly, subject to Corona virus restrictions to provide training courses to further personal development.

  • Please complete the application form in full as the information provided is used during screening.
  • Please check your application carefully before you submit, as no changes can be made once submitted.
  • The British High Commission will never request any payment or fees to apply for a position.
  • Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.
  • It is essential that the applicants already have the right to live and work in Kenya without the need to apply for a work permit.
  • Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.   
  • Information about the Civil Service Success Profiles can be found on this link: https://www.gov.uk/government/publications/success-profiles. Please note:  AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5 
  • Reference checking and security clearances will be conducted on successful candidates and appointment is subject to that clearance.
  • Please log into your profile on the application system on a regular basis to review the status of your application.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.