View Vacancy - Estates Officer - A2

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Estates

Main purpose of job:

Effective estates and residential contract, inventory and estates related works to ensure FCO policies are followed and value for money is achieved.

Roles and responsibilities:

  • Ensure the residential and estates inventory and asset register is up-to-date, including the procurement and disposal of equipment and furnishings in line with FCO policy.
  • Maintaining the inventory of stocks in a secure and tidy condition, stocks at optimum levels to meet any contingency disaster but kept to the minimum according to audit guidelines.
  • Ensure deep cleaning, snags are completed during change of officer in accommodation.
  • Plan and assign the day to day tasks for handyman/vendors based on work requests from UKB staff/office staff and update them about progress/completion.
  • Manage all documents such as PPM calendar, Master task list etc. related to maintenance, repairs carried out in office or leased apartments. PCA documents to be monitored and updated.
  • Manage float items with regular update of float list and liaise with UKB staff for delivery and pick up of float.
  • Processing, record keeping and making arrangement of utilities payments and other payments.
  • Ad hoc duties delegated by Estates manager.

Resources managed:

One Handyman

Language requirements:

Language: English, Hindi and Marathi.

Level of language required: Good proficiency in writing and speaking in English.

  • Diploma in Civil / Electrical engineering.
  • Atleast 2 years experience in field of construction, Facility Management or property management.
  • Worked in multi-cultural environment.
  • Good coordination with different vendors to complete the work on time as per agreed quality.
  • Good negotiation skills.
  • An innovative approach to problem solving and a positive attitude.
  • Excellent interpersonal and communication skills both in English, Hindi with a strong customer focus.
  • A working knowledge of Microsoft word and excel.
  • A proven track record of delivering results to a higher standard with tight deadlines.
  • Flexible, resilient under pressure and decisive with a proven track of delivering results.

Willingness to work additional hours as necessary.

 

30 April 2018
Administrative Officer (AO)
Permanent
40
South Asia & Afghanistan
India
Mumbai
British Deputy High Commission
INR
salary will be ­­­­­­Rs. 37285 per month plus 12% provident fund and 6% superannuation fund
1 June 2018

British High Commission (BHC) candidates, the Local Staff BHC Terms & Conditions will apply.

Additionally the BHC offers a great benefits package that includes annual domiciliary medical cover, plus a Group Hospitalisation Scheme with Rs 500,000 floater cover for your immediate family. 

The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance.

Around half of our work force is women. We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment. This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCO has anywhere across the globe.  We are aiming to make it the best.

To Apply:

  • Complete the Online Job Application Form.
  • Attach a detailed CV.


Internal Candidates please Note:

  • While applying for this position, upload the appraisal forms for the previous 2 years (if applicable) else the application will not be considered.

Please Note :

  • Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.
  • Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.
  • The appointment will be subject to Police Verification and other checks including references, educational and professional.

We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.

PLEASE NOTE: JOB OFFERS FROM THE UK GOVERNMENT

The UK Government, including DiT, does not send unsolicited emails with job offers - either direct or through agents. Government vacancies are advertised on official websites in the UK or in India on the British High Commission’s website.

All British High Commission vacancies are filled through a competitive process managed by our Human Resources Section. You will never be approached directly by the High Commissioner with an offer of a job.

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Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.