View Vacancy - HK - Executive Assistant to Director-General Trade & Investment A2(L)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Department for International Trade roles (DIT)
Department for International Trade (DIT)

Main purpose of job:

This is an important and dynamic administrative role for an exceptional individual in the Department for International Trade (DIT), supporting the Director-General Trade & Investment and the team to deliver the Hong Kong Trade Plan.

The successful applicant will play a key role in providing secretarial and administrative support primarily to the Director General Trade & Investment, and contributing to the smooth operation in the office as part of the Operations team.

Roles and responsibilities/what will the jobholder be expected to achieve?:

Secretarial and administrative support to Director General (60%)

Manage diary, arrange travel, schedule meetings and teleconferences, handle and escort visitors, prepare official correspondences, maintain contact databases, and reconcile expenses

Office operations (30%)

Act as the first point of contact for phone and email enquiries, manage and update contact database, maintain an effective filing system, serve as the representative and/or champion for any operational initiatives, provide assistance on reports and presentations, coordinate venue bookings, support the wider team during visits and events.

Procurement (10%)

Develop and apply a good understanding of budgetary rules, handle team procurements, keep accurate expenditure records, and provide assistance on budget management and reporting.


  • Higher Diploma or above in any discipline
  • Minimum of 2+ years of relevant full-time work experience
  • Advanced Microsoft Office skills particularly in the use of Excel and Word
  • Excellent administrative and organisational skills,  with the ability to deliver high quality work with pace
  • Exceptional interpersonal and language skills with professional demeanour
  • High self-motivation, a flexible and resilient attitude, proactive and able to work independently

Language Requirements:

  • Native/Highly proficient in written and spoken English
  • Native/Highly proficient in spoken Cantonese
  • Proficient in written and spoken Chinese
  • Experience in secretarial or administrative work
  • Understanding of budget management
2 January 2019
Administrative Officer (AO)
Permanent
41
Asia Pacific
Hong Kong SAR
Hong Kong SAR
British Consulate General
1
HKD
17,782
7 January 2019
Full on-the-job training will be provided. E-learning and mentoring programme to learn about FCO systems will also be available.

All applications must be received before 23:55 Hong Kong Standard Time, 2 January 2019

Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.


Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.