View Vacancy - Corporate Service Officer 12/18 YAO
Main purpose of job:
The Corporate Service Officer will be responsible for administrative support to the Corporate Service Team in the British High Commission. Their role will consist of Estate Management, Contract Management and Procurement.
The officer will lead on contract tenders ensuring that internal policies and guidelines are adhered to and that best practice is maintained across the High Commission. As well as management of a number ongoing contracts such as Mobile Telephone and internet contracts.
The officer will also support the Deputy Corporate Service Manager (DCSM) in delivering on planned preventive maintenance programmes across the High Commission’s estate portfolio. In conjunction with DCSM the officer will support the implementation and adherence to all fire, health and safety policies and requirements, and that all service and repair works are carried out efficiently and to correct standards and value for money.
Roles and responsibilities:
Contract/Procurement Management – 35%
- Manage the Purchase to Pay process at the British High Commission, ensuring that correct guidelines are followed.
- Contribute to the process of setting up contracts for estate and maintenance work, this will include following correct tender policies.
- Support the Deputy Corporate Service Manager in delivering value for money on procurement and contracts
- Raise requisitions on the in-house accounting system and correctly invoicing to the High Commission’s budget.
Estate Management – 35%
- Support the DCSM on property maintenance issues as and when required, this will include inspections of all the properties the High Commissions holds in its portfolio
- Implement and support preventive maintenance work ensuring that correct standards are meet at all times.
- Assist in carrying out Health & Safety risk assessment in all High Commission properties and pass on concerns to DCSM and CSM
- Conduct annual inventories of properties including floor plan measurements to include on the in-house reporting system.
- Be the focal point for day to day office maintenance and fault rectification including resolving UK based staff residential accommodation issues.
- Liaise with contractors and suppliers regarding maintenance and repair work.
General Office Support – 30%
- Provide support to the wider office on events held throughout the year, including the Queen’s Birthday party.
- Arrange insurance for official vehicles and UK based staff vehicles.
- Manage fuel reserves and procure fuel for vehicles and generators.
- Lead on store management ensuring that accurate records are kept of equipment and that monthly random checks are conducted.
- At least three year corporate services or business administrative experience
- Background in facilities and estate management
- At least two years’ experience in procurement
- Strong interpersonal and oral communication skills
- Excellent attention to detail and time management skills
- Experience is using Microsoft Office especially Excel
- Experience working in a Diplomatic Mission or international organisation
- Experience in managing and tendering for contracts
- A degree or technical college accreditation in Business Administration
Housing Allowance: 60996
Transport Allowance: 32844
Please complete the application form in full as the information provided is used during screening.
Please check your application carefully before you submit, as no changes can be made once submitted.
The British High Commission will never request any payment or fees to apply for a position.
Employees recruited locally by the British High Commission in Yaounde are subject to Terms and Conditions of Service according to local employment law in Cameroon.
All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
The responsibility lies on the successful candidate to;
1.Obtain the relevant permit
2.Pay the fees for the permit
3.Make arrangements to relocate
4.Meet the costs to relocation
Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
Information about the Foreign and Commonwealth Office Competency Framework can be found on this link:https://www.gov.uk/government/publications/civil-service-competency-framework Please note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
Reference checking and security clearances will be conducted on successful candidates.
Please log into your profile on the application system on a regular basis to review the status of your application.
This opportunity is closed to applications.