View Vacancy - Project Support Officer and Personal Assistant to the Deputy Head of Mission (HUN19.627)
The British Embassy in Hungary is part of a world-wide network, representing British political, economic and consular interests overseas. It is now looking for a Project Support Officer and Personal Assistant to the Deputy Head of Mission.
As part of the Embassy’s Policy and Communications & Events sections, this important role will increase the efficiency and effectiveness of a dynamic team by providing high quality administrative, organisational and project support.
This varied position will suit a highly motivated individual who enjoys being busy, has excellent organisation skills, and who is flexible and willing to take on new opportunities as they arise. The role will be well suited to an individual with an interest in UK and EU politics and international relations.
Main Duties and Responsibilities
- Act as the Personal Assistant to the Deputy Head of Mission and deputise for the Ambassador’s Personal Assistant: diary management, travel arrangements, organising meetings, etc. (approx. 50% of time);
- Project Coordination: act as the Embassy’s programme officer and support the work of the Post Programme Board by acting as Secretary to the Board. Organise meetings, write meeting records, monitor progress and ensure audit procedures are followed correctly. Compile progress and financial reports to the Board and London as required. Contribute to the Embassy’s bilateral programme activities by providing project support to Policy Officers in all administrative aspects of project management (approx. 20% of time);
- Deputise for the Events & Visits Officer and provide high quality administrative, organisational and policy support to the Embassy’s Policy and Communications and Events Teams in order to ensure effective and efficient operations. This includes research on specific policy issues according to team priorities at the time, database management, expense administration, travel arrangements and support in official visits and events (approx. 20% of the time);
- Budget Administration: administer the Policy and Communications and Events Teams’ entertainment, travel, representation and programme budgets. Oversee timely and efficient spend by accurate forecasting, monitoring and reporting as required (approx. 10% of time).
Resources managed (staff and expenditure):
The successful candidate will be expected to administer the Policy and Communications and Events Teams’ entertainment, travel, representation and programme budgets (approx. in the value of GBP 50-100 000).
- Proficient level of English and Hungarian (written and spoken, minimum of C1 level for CEFR framework*);
- At least one year of work experience in a support/administrative role;
- Proven organisational and administrative skills with good attention to detail;
- Proven project and budget management skills with the ability to work on own initiative;
- Strong interpersonal skills and ability to work in cross-functional teams effectively;
- A ‘people person’ and effective communicator with strong customer focus;
- Ability to work independently and as part of a team, respond flexibly to changing priorities;
- Strong IT skills using Microsoft Word, Excel, Office and Internet.
- University or college degree (preferably in International Relations, Administration, Project Management, or similar);
- Previous experience in working as a personal assistant;
- Previous experience in an international work environment and/or public administration;
- Experience with Oracle systems and databases;
- Interest in international affairs, politics, economics, education, science, knowledge and society.
This is a full-time position of 5 days (35 hours net per week) for a fixed-term contract until 31 March 2021, with the possibility of renewal.
The successful candidate will be subject to confirmation of a background check and security clearance. You must have pre-existing work authorisation for Hungary in order to apply.
Staff recruited locally by the British Embassy are subject to terms and conditions service according to Hungarian employment law.
Visa/Passport requirements: Candidates must currently hold the independent right to live and work in Hungary and be prepared to ensure that right remains throughout the scope of the contract. Additional requirements may become necessary pending EU Exit. If regulations change that effect eligibility, information will be shared during the recruitment process.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field "Application deadline".
We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
Please be advised that British Diplomatic Missions will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a position.
Please note Common European Framework of Reference for Languages: Learning, Teaching, Assessment indicates Level C1 as Mastery or proficiency Level which comprehends that a person can understand a wide range of demanding, longer texts, and recognise implicit meaning; can express him/herself fluently and spontaneously without much obvious searching for expressions; can use language flexibly and effectively for social, academic and professional purposes; can produce clear, well-structured, detailed text on complex subjects, showing controlled use of organisational patterns, connectors and cohesive devices. For more information please click on the following link CEFR. Please bear in mind in case you are invited for an interview your languages skills are going to be assessed.
This opportunity is closed to applications.
