View Vacancy - AUS (Sydney) - Executive Assistant to the British Consul-General, B3 (L)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Department for International Trade roles (DIT)
DIT

Main purpose of job:

To provide executive support to the British Consul General & Deputy Trade Commissioner (ANZ) and the Deputy Consul General. 

Roles and responsibilities:

  • Provide a high quality service to the Consul General and Deputy Consul General ensuring day to day activities, meetings, internal and external communication and events run smoothly.
  • Support the Consul General and Deputy on operational matters including comms within the DIT network, HR, budgets and team management.
  • Ensure diaries are managed efficiently, arranging and booking travel and co-ordinating the Consul General’s & Deputy Consul General’s domestic and international visit programmes.
  • Provide support for the wider team and Australia network on arranging programmes and logistics for incoming Ministerial, VIP and other official visits.
  • Organise events hosted by the Consul General in the Consulate General, occasionally at home as appropriate and at other venues as necessary. Manage invitations, guest lists, co-ordination with members of the team, arrange catering and security, ensuring that all events are run to an exceptionally high standard. Some events may require early starts or evenings.
  • Work with DIT colleagues and others in Sydney to support event management for British company events, round tables, trade missions, exhibitions and conferences and other internal and external DIT events. Ensure value for money from catering suppliers and other service providers.
  • Develop and maintain a database of contacts for the Consul General and wider team.
  • Provide research support as necessary on commercial, economic and political issues for speeches, analysis or operational business.
  • Receive, sort and prioritise incoming correspondence and pass to relevant staff for action. Consult and draft suitable replies on behalf of the Consul General where appropriate.
  • Manage the Consul-General’s and Deputy Consul General’s budget and expenses. Track expenditure against allocation for both the Consul General’s and Deputy’s budgets, monitoring value for money across all expenditure.

Resources managed (staff and expenditure):

Manage, monitor and track the Consul General’s FCO and DIT budgets.  Manage contracts with caterers and other event service suppliers.

Essential on arrival:

  • Minimum of 2 years experience supporting a C-Suite Executive
  • Self Starter – must be able to work at a fast pace to a high standard.
  • Must be able to take initiative using judgement, strong problem solving skills, and displaying resilience.
  • Excellent interpersonal skills – ability to deal with difficult situations with tact and diplomacy and a high degree of confidentiality when required to achieve desired outcomes.
  • Strong, proven administrative skills, diary management and programme arranging.
  • Ability to work under pressure to meet deadlines.
  • Must be confident in dealing with senior figures, Ministers and VVIPs and their offices.
  • Good desk research skills and excellent writing skills
  • High level experience using Microsoft Office 
  • Knowledge of business and international trade
  • Some direct experience of event management.
12 February 2021
Executive Officer (EO)
Full-time, Permanent
38
Asia Pacific
Australia
Sydney
British Consulate General
1
AUD
$ 77,739 per annum + annual leave loading and 11% superannuation
25 March 2021

The FCDO Office is fully committed to the professional development and training of its staff. There are some specific training courses that are relevant to the role.

The British Consulate General supports flexible and remote working for all its employees. A flexible working culture is encouraged by senior leadership however please note, remote working may not be suitable for all roles or business areas. Any flexible and / or remote working arrangement should be agreed with the employee’s line manager.

Please note that your application must be submitted before 23:55 AEST-Australian Eastern Standard Time (UTC/ GMT +10) on the day mentioned in the above field “Application deadline”.

Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.

Advertised start date is provisional and subject to completion of reference and security checks.

Kindly check your application centre or email regularly for any update on the status of your application.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.