View Vacancy - Aviation Security Liaison Office Co-Ordinator (Internal Vacancy)

The British Embassy, Dubai has a vacancy for an Aviation Security Liaison Office Co-Ordinator, Grade B3 (L).

Objective:

The key part of the work involves diplomacy and liaison with the various Host State government authorities on wide ranging aviation security issues. The office has frequent contact with colleagues across the Gulf Region, Aviation Security Officers in other relevant Embassies or Consulates, and with airlines and security providers operating in the region.  Co-Ordinator will be required to manage the office and stand in whilst the Aviation Security Liaison Officers is away from the office; which is frequent.

Main Duties and Responsibilities:

The position supports the high priority work that the UK is doing on aviation security across the globe, specifically in UAE and KSA.

The Office Manager will manage the ASLO Office in British Embassy in Dubai, working closely with Corporate Services, colleagues in Abu Dhabi and across the Gulf Region, Department for Transport (DfT) colleagues in London, the UAE and KSA Government officials and other countries’ aviation security teams as well as airlines and security companies.

As part of their responsibilities, the post holder will assist in managing a portfolio of aviation security projects (that will include aviation security training, staff mentoring and the provision of security equipment).  The Officer may also be required to provide aviation security advice to key stakeholders.

• Providing effective and efficient office support to the resident ASLO including: leading on all administrative procedures including record keeping, travel bookings, organising meets/events and expense reconciliation;

• Drafting of Note Verbales and other formal correspondence;

• Process incoming and outgoing post as well as well as telephone and email enquiries;

• Ensuring ASLO accounts and expenditure are kept up to date and in line with FCO and UK Department for Transport (DfT) processes.

• To plan, manage, implement and evaluate ASLO aviation security projects on a timely basis in the Region;

• Managing any Programme budget;

• Initiating project proposals and taking responsibility for their planning, financial management and delivery;

• Monitoring, assessing, evaluating and reporting on local aviaion security standards and procedures (particularly following capacity building assistance);

• Monitoring and assessing local media and other sources for news and developments in aviation security.

• Providing advice and briefing to key stakeholders on aviation security matters in the region;

• Providing cover and links to the ASLOs when on leave/official business.

Competencies:

• Collaborating and Partnering - It requires working collaboratively, sharing information and building supportive, responsive relationships with colleagues and stakeholders, whilst having the confidence to challenge assumptions.

• Leading and Communicating - Effectiveness in this area is about leading from the front and communicating with clarity, conviction and enthusiasm.

• Delivering at Pace - Effectiveness in this area means focusing on delivering timely performance with energy and taking responsibility and accountability for quality outcomes.

• Managing a Quality Service - Effectiveness in this area is about valuing and modelling professional excellence and expertise to deliver service objectives and striving to improve the quality of service, taking account of diverse customer needs and requirements.

• Seeing the Big Picture - It is about having an in-depth understanding and knowledge of how your role fits with and supports organisational objectives and the wider public needs.

Essential:
• Candidates should be able to write and speak fluently in English
• Has good communication skills
• Experience in handling stakeholder across all levels
• Candidates should also have the ability to think logically/laterally and be able to display sound judgement and common sense.
• At least 2 years experience in project management
• Experience working within a team
• Strong organizational skills and keen attention to detail