View Vacancy - Private Office Intern

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
FCDO Services
Private Office

Main purpose of job

This is a unique position, which offers a fascinating opportunity to work at the heart of the UK-Colombia bilateral relationship, ensuring that Her Majesty's Ambassador (HMA) and the Deputy Head of Mission (DHM) have the support they need to operate with maximum effectiveness.

The successful candidate will work in the Private Office team under the supervision of the Chief of Staff, supporting high-level meetings; helping to coordinate events at the residence; supporting HMA and VIP visits, and supporting drafting of correspondence.

The successful candidate will be proactive, tactful, and organised.

This role will help promote the UK as an excellent political and commercial partner for Colombia, working proactively to promote the British Embassy activities and initiatives across all policy areas. You will work closely with HMA, DHM, colleagues in the Embassy while having the opportunity to attend meetings and encounters with important stakeholders to the UK. 

Roles and responsibilities

Correspondence (30%)

  • Prepares drafts and delivers correspondence for non-key stakeholders in coordination across teams.

Meetings support (20%)

  • Secretariat support with meetings.
  • Secretariat support in collecting action points and follow-up across teams.
  • Actively participate in meetings, and briefings of interest for the role and the post.

Support Private Office (35%)

  • Serves as the main indoors point of contact for residence events.
  • Supports to the Residence Manager with menus/name plates/seating plans.
  • Keeps databases up to date.
  • Supports the Chief of Staff and Executive Assistant with daily requests. 

Other (15%)

  • Translates English-Spanish at HMA/DHM request.
  • Currently enrolled in the last semesters of university degree in International Relations, Political Science, Business Administration, Administration, International Business Administration, Modern Languages, and other related subjects.
  • Full-time availability.
  • Responsible, well organised and strongly committed to the job.
  • Sociable, able to interact and collaborate with different teams and requests.
  • Excellent teamwork and communications and problem-solving skills.
  • Works well under pressure and against deadlines, able to deal effectively with stressful and difficult situations.
  • Fluent in both written and spoken English and Spanish.
  • Interest in UK.
  • Must have the legal status to live and work in Colombia.
  • Good Knowledge of Microsoft Office 365 (MS Teams, Outlook, Excel, Word, Power Point, OneNote)
  • Knowledge of world national affairs.
  • Knowledge/passion for digital design and presentations.
1 December 2021
Internship
Intern, Fixed term, with possibility of renewal
35
Latin America and Spanish speaking Caribbean
Colombia
Bogota
British Embassy
1
COP
COP $908,526 (stipend)
17 January 2022

Learning and development opportunities  

  • International affairs and diplomacy
  • Leadership and communication
  • Climate Change and ambition, UK business

Working hours: 

Mondays to Thursdays 8:30 am to 17:00

Fridays 8:30 to 13:30

Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.

This is an internship position preferable of a one year period.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.