View Vacancy - Executive Assistant Intern - Ambassador’s Office

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Private Office

Main purpose of job:

An opportunity to work at the British Embassy in Brasilia assisting the Ambassador, the Deputy Head of Mission and Executive Office. The intern will be required to assist with the day-to-day running of a busy office.

Roles and responsibilities / what will the jobholder be expected to achieve?:

  • Assisting the Ambassador’s office with daily administrative tasks
  • Arranging meetings, establishing and developing contacts with businesses and government
  • Preparing booklets, sending out invitations
  • Assisting on preparations for events and attending events as necessary
  • Organising travel logistics and visit programmes
  • Translating documents and reports
  • Inserting new contacts in the database and updating it; maintaining the general filing system; Photocopying and distribution of documents
  • Other tasks which will support the team

We welcome applicants from all backgrounds.

We will also work with the successful candidate in looking for ways to combine their academic interests with the work undertake at the Embassy.

  • The successful candidate should be at least a one-year student in Secretarial Sciences, Business Administration and related fields
  • Good judgement in the handling of sensitive information
  • The successful candidate must be a team worker and know how to prioritise accordingly. They must also be flexible, dynamic and pro-active
  • Good command of written and spoken English and Portuguese with strong organisational and communication skills
  • Excellent computer skills
  • Experience in organising events will be considered an advantage
1 March 2021
Internship
Intern, Fixed term, with possibility of renewal
30 (6 hours/day, flexible)
Latin America and Spanish speaking Caribbean
Brazil
Brasilia
British Embassy
1
BRL
BR 1697.70
12 April 2021

Internship contract is for 6 months, with the possibility for renewal up to 2 years thereafter.

Working pattern: 30 hours per week, Monday-Friday. 6 hours per day, which are flexible. Applicants can split their time between morning and afternoons.

The jobholder will be working remotely for the time being, however, will be expected to return to the office once normal operations resume.

The British Embassy is committed to Learning and Development both through formal training and development opportunities ‘on the job’.

Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.

Eligibility to work and live in Brazil is required.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.