View Vacancy - Corporate Services Officer, Warsaw (POL21.112)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Corporate Services Support

Due to COVID-19, you may experience some delay in the progress of this recruitment campaign and we are working hard to minimise any disruption.

The British Embassy in Poland is part of a world-wide network, representing British political, economic and consular interests overseas and is now looking to recruit a Corporate Services Officer.

The main focus in the job will be to provide practical support to Corporate Services team in day-to-day operations. This will include corporate support given to internal stakeholders as well as cooperation with external contacts and companies. A successful candidate should have very good communication skills, be flexible and enthusiastic about the work. The essentials are respect for others, professionalism, team work, and high quality customer care. Interest in finance and administrative issues would be an advantage. The officer will be dealing with various procurement tasks, including ordering, reconciling expenses and monitoring spend. This is position requires organisational skills, effective time management, open mind and confidence in providing professional support to Embassy colleagues.


Roles and responsibilities

  • Raising purchase orders on a dedicated platform, receiving invoices, processing payments
  • Managing education costs for eligible personnel vs agreed education budget
  • Managing language trainings/exams and immersions for diplomats
  • Holder of the petty cash box
  • Providing support to the head of team in cost control
  • Collating various returns across other teams as an input to wider reports and surveys
  • Providing support to the head of the team
  • Performing other administrative tasks as required

  • Strong interpersonal and communication skills
  • Fluency in Polish and English (both oral and written, minimum C1 level*)
  • Track record of good teamwork and delivering high quality customer service
  • Good organisational skills
  • Ability to analyse problems and come up with workable solutions
  • MS Office
  • Analytical skills
28 April 2021
Administrative Officer (AO)
Full-time, Fixed term, with possibility of renewal
37.5
Europe, Eastern Europe & Central Asia
Poland
Warsaw
British Embassy
1
PLN
6630
1 June 2021
31 May 2023

This is a full-time fixed-term position of 5 days (37.5 net per week) for 2 years with the possibility of renewal by mutual agreement.

The gross salary for this position is PLN 6630 gross per month. Working hours are flexible and staff are entitled to time-off-in-lieu for agreed extra hours worked. The annual leave entitlement is 20 or 26 days per year pro rata and the Embassy also enjoys a maximum of 14 Polish / UK public holidays per year.

Please note that staff members are responsible for paying any income tax required by the local law.

The successful candidate will be subject to the Polish references check and satisfactory completion of a probationary period of three months.

Candidates must have pre-existing right to live and work in Poland for the duration of the job offer in order to apply. The British Embassy does not sponsor work permits.

Staff recruited locally by the British Embassy in Warsaw are subject to Terms and Conditions of Service according to Polish employment law.

Visa / Passport requirements:

Candidates must currently hold the independent right to live and work in Poland and be prepared to ensure that right remains throughout the scope of the contract. Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.

Working patterns

BE Warsaw has a strong commitment to work/life balance. Office hours are 8:30 – 16:30, staff are encouraged to leave on time. Flexi-hours are also possible within the Embassy building’s opening hours (0800-1800).

We have mobile technology and most staff in the team work from home one day a week in normal circumstances.

Learning and development opportunities

•   Training on Prism (in house system) - e-learning

•   Project management training - e-learning

•   Access to devolopment and learning opportunities offered to all staff (min 5 days/year)


Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a position.

Please note Common European Framework of Reference for Languages: Learning, Teaching, Assessment  indicates Level C2 as Mastery or proficiency Level which comprehends that a person can understand with ease virtually everything heard or read; can summarize information from different spoken and written sources, reconstructing arguments and accounts in a coherent presentation; can express themselves spontaneously, very fluently and precisely, differentiating finer shades of meaning even in the most complex situations. For more information please click on the following link CEFR. Please bear in mind in case you are invited for an interview your languages skills are going to be assessed.

Additional Information (due to Covid 19):

  • You may experience some delay in the progress of this recruitment campaign and we are working hard to minimise any disruption;
  • Interviews will be done remotely if the existing situation determines this to be the right course of action;

  • Starting date may be delayed depending on circumstances at the time and it will be agreed with the selected candidate.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.