View Vacancy - RCDS Programme Coordinator - British Embassy Tokyo
This is an exciting opportunity for a Programme Coordinator to work at the heart of the British Embassy in Tokyo for 3 months to play a leading role in planning and executing the visit of the Royal College of Defence Studies to Japan. The Royal College of Defence Studies (RCDS) is a UK military training academy. The college’s mission is to prepare senior officers and officials of the United Kingdom and other countries, and future leaders from the private and public sectors, for high responsibilities in their respective organisations, by developing their analytical powers, knowledge of Defence and international security, and strategic vision.
The purpose of the British Embassy in Tokyo is to promote the British Government’s prosperity, security and consular interests in Japan. The Defence Section funded by the UK Ministry of Defence (MoD) works on the defence and security partnership with Japan to safeguard UK national security and promote prosperity.
- Lead on the RCDS programme, building a network of contacts in tandem with the Defence Attaché and wider defence team with ministries, academics and the international defence community in Japan.
- Work with the Defence team and wider departments within the Embassy to create a visit programme for the RCDS covering political, economic, and industrial and academia to provide an insight in to Japan and regional challenges.
- Lead on overall visit programme; arrange events, networking opportunities, receptions to meet the specific aims and objectives of the RCDS group.
- Provide all logistical support required for the Royal College of Defence Studies tour to Japan.
- Evidence of success in working with internal and external stakeholders.
- Proficient spoken and written English and Japanese. As a guide, TOEIC score 800 (or equivalent level for English), and to have passed the Japanese language Proficiency Test (JLPT) at level N2 (or equivalent level for Japanese).
- Previous experience of project/visit management (managing components of a large group visit programme). Experience in delivering visitor programmes ranging from compiling briefings, organising events to organising logistic elements.
- Basic-level knowledge of political, environmental and economic policies of Japan and the region in order to have a strategic awareness of the project and how to achieve its objectives.
- Innovative self-starter with ability to initiate work and see it through to completion, able to seek advice and assistance when necessary. You will have a cooperative and collegiate approach to working with colleagues in other teams.
- Able to communicate effectively with a range of contacts from a diverse range of sectors and ministries.
- Willing to travel within Japan for planning of the visit and be able to accompany the group during the tour as required.
- Good IT skills, particularly Microsoft Office (Word, Excel, Powerpoint etc).
Benefit package includes:
- This job is being offered on a full-time basis for 3 months (Mid-March to Mid-June 2017). Specific arrangements/details are negotiable and will be discussed at interviews.
- Flexible working opportunities as agreed with line manager and occasional out of hours working required for events in the evenings
- Full time: 0900-1730hrs (some flexibility required for evening events)
- Salary of JPY323,000 per month, full-time
- Commuting allowance of up to JPY35,000 per month (paid on an actual cost basis)
- 24 days paid annual leave (calculated pro rata)
- Health Insurance and Employee pension (kenko hoken/kosei nenkin)
- Employment Insurance (koyou hoken)
- Work-related travel in Japan
- Start date: 20 Mar 2017 (negotiable)
- End date: 20 Jun 2017 (negotiable)
As part of the Foreign and Commonwealth Office (FCO) the Embassy/Consulate-General aims for excellence by:
- Taking responsibility
- Encouraging innovation
- Working together
Our values support a vibrant culture where all staff takes on stretching responsibilities, where ideas thrive and the status quo can be fearlessly challenged. We work together effectively with all our partners to make a greater difference for the UK
The successful candidate must be able to demonstrate that they meet the following competences:
1. Seeing the Big Picture
Gather information from a range of relevant sources inside and outside the team to inform their work. Understand what is required of them in their role and how this contributes to wider priorities. Consider how their own job links with and impacts on colleagues and others in partner organisations.
2. Delivering Value for Money
Seek out and implement solutions which achieve best mix of quality and effectiveness for least outlay. Be careful with all types of resource. Keep track of spend and make sure spend is approved/signed off as necessary. Handle numbers confidently, collate information ensuring accuracy of financial data. Maintain recognised financial procedures and practices.
3. Making Effective Decisions
Use sound judgement, evidence and knowledge to provide accurate, expert and professional advice. Undertake appropriate analysis to support decisions or recommendations. Ask questions when unsure. Investigate and respond to gaps, errors and irregularities in information.
4. Leading and Communicating
Write clearly in plain, simple language and check work for spelling and grammar. Communicate in a clear and constructive manner. Act in a fair and respectful way in dealing with others. Ask open questions to appreciate others’ point of view.
5. Collaborating and Partnering
Work collaboratively, sharing information and building supportive and responsive relationships with people within and outside the Embassy. Proactively contribute to the work of the whole team. Get to know colleagues/other teams and understand their perspectives. Flexible and willing to cover for others as necessary.
6. Managing a Quality Service
Plan, organise and manage time and activities effectively. Communicate in a way that meets customers’ needs and gives a favourable impression of the Embassy. Take ownership of issues, focusing on providing the right solution and keep customers up to date with progress.
No accommodation or relocation expenses are payable in connection with this position.
The applicant must have work authorisation for Japan however if a foreign national, the British Embassy/Consulate General will support a visa application if required.
Please note that incomplete applications will not be taken into consideration. Only shortlisted candidates will be contacted.
The British Embassy and Consulate General are equal opportunities employers and do not discriminate on grounds of ethnic origin, race, religious beliefs, age, disability, gender or sexual orientation.
This opportunity is closed to applications.