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View Vacancy - PA to Defence Adviser - B3

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Governor's Office
MOD (Ministry of Defence)

Main purpose of job

To organise the Defence Adviser’s diary, organising and making all necessary arrangements for the smooth day to day running of the office and visit programmes.

Roles and responsibilities 

The main duties will include:

  • The production of routine Defence Section correspondence.
  • Managing Defence Section electronic diary.
  • Compiling visit programmes.
  • Discrete information handling and data base management as directed by the Defence Adviser.
  • Collating and analysing data.
  • Monitoring incoming official mail and despatch periodicals as necessary.
  • The co-ordination of all travel and meetings for the Defence Adviser and visitors from MOD, including transport bookings.
  • Assist with the flight bookings and associated travel and accommodation arrangements for Bangladesh military personnel attending courses in the UK and elsewhere as part of the Defence Relations Activity Programme.
  • The provision of social secretarial duties, writing of invitation cards and compilation of guest lists and collation of replies.
  • Maintaining an electronic and paper filing system; arhives; compiling briefs; and scanning appropriate documentation.
  • In the absence of the Support Officer, running the DIPCLEAR programme for all RAF flights entering/departing Bangladesh.
  • Providing cover for the Support Officer during leave periods, including compiling monthly financial returns.
  • Administer the DA Association as Secretary as long as the UK DA holds the post.
  • Any other appropriate duties as detailed by the Defence Adviser or Support Officer.
  • Support Defence Section activities outside of normal working hours as and when required (infrequent).

 

What we do

Engaging with Bangladesh military, maintaining and developing good working relationships. Assisting in the training and education of the Bangladesh military.

What we want from you?

 The successful candidate will be someone who:

  • Meets the mandatory security clearance checks to operate in a confidential area.
  • Has, preferably, previous knowledge or experience of working within a military environment.
  • Has an excellent command of written and spoken English.
  • Has good IT skills and is competent in working with Microsoft Office Applications.
  • Uses initiative.
  • Can plan and prioritize effectively.
  • Organises own work and files methodically.
  • Is able to work well as part of a small team.
  • Has protocol awareness.
  • Has proven background of analysis of information from multiple sources to produce recommendations.
  • Is prepared to do other work in support of the British High Commission.



EDUCATION:

Minimum of GCSE education or equivalent and proven competency in IT.

EXPERIENCE:

  • Has proven background of analysis of information from multiple sources to produce recommendations.
  • Has, preferably, previous knowledge or experience of working within a military environment.
Leading and Communicating, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
26 March 2017
B3 (L)
Fixed Term
12 months
South Asia & Afghanistan
Bangladesh
Dhaka
British High Commission
1
24 April 2017

For British High Commission (BHC) candidates, the Local Staff BHC Terms & Conditions will apply.

For other candidates, the starting salary will be 101,184 Taka and after tax deduction, the net salary will be 86,006 Taka. The position also attracts an element of additional responsibility allowance of 25,000 Taka per month post security clearance.

The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance.

We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment.

This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCO has anywhere across the globe. We are aiming to make it the best.

To Apply:

  • Complete the Online Job Application Form
  • Attach a detailed CV

Please Note:

  • Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.
  • Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.
  • The appointment will be subject to Police Verification and other checks including references.

Because of the security clearance requirement only nationals of the following countries are eligible to apply:

UK or other EU country, Canada, Australia, USA, New Zealand. British citizens must have been resident in the UK for at least two of the previous 10 years.

However, applications will be considered from candidates working overseas for HM Government in the past ten years or who already hold adequate security clearance.

Applicants who do not meet this criterion will not be considered.

This opportunity is closed to applications.