View Vacancy - Administrative Assistant - Prosperity Section
Main purpose of job:
To support work relating to the UK Foreign & Commonwealth Office’s (FCO’s) prosperity agenda in Chile that focuses on the priority areas of climate change, energy, science and innovation, mining, smart cities, financial services and trade policy work.
Roles and responsibilities / what will the jobholder be expected to achieve?:
Support the Prosperity Section with office administration and management related duties:
Information Management:
- Proactively act as information and translation officer; maintaining contact databases, organising electronic and paper files, assisting teams with drafting/translating mailings, website articles, letters, MOUs etc.
- Handling incoming phone calls and messages related the prosperity team.
Event and Project Management:
- Assist prosperity policy officers with event and project administration, including logistics, booking facilities, organising invitations, liaising with suppliers/implementers, assisting with visitor programmes etc.
- Assist other Embassy sections with event administration and implementation during times of peak activity.
Financial Management:
- Manage purchase-to-pay processes for prosperity section; requesting requisitions, creating purchase orders, tracking and receipting invoices.
- Assist prosperity policy officers with monthly and quarterly financial reporting to London on project related budgets.
Financial (payments, procurement & budget monitoring) and events/project management experience.
Extensive level of Spanish and English essential.
- 1 or 2 years of experience.
- The ideal candidate would already have some knowledge or work experience related to one or more of the prosperity section’s priority areas (climate, energy, science &innovation, mining, financial services, trade policy) .
- Experience in English/Spanish translation desirable.
The FCO offers a comprehensive learning and development programme
This opportunity is closed to applications.