View Vacancy - Regional Procurement Assistant, Grade-AO, New Delhi

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Procurement, RCSH (Regional Corporate Service Hubs)

Note: All applicants are required to mandatorily fill the complete online application form including the employment, educational details, behavioural and technical/ professional skills questions. We will be thoroughly reviewing the application forms only with all the required details and the shortlisting is not basis CV/ cover letter. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.

Main purpose of job:

Based in the British High Commission in New Delhi, as a member of Regional Procurement Hub team, the Regional Procurement Assistant will be handling procurement activities for Foreign, Commonwealth & Development Office (FCDO), across the South Asia region. Recipients of services include teams like Corporate Services, Security, Facilities Management & Estates and Partner Across Government (PAG) teams in the British High Commissions (BHC), British Deputy High Commissions (BDHC), British Embassies (BE) and Consulates in Afghanistan, Bangladesh, India, Maldives, Nepal, Pakistan and Sri Lanka. The job holder will work with customers across the region in developing and coordinating procurement solutions to meet customer requirements to achieve best Value for Money for the FCDO. Working with customers to identify, specify and deliver against requirements for a wide range of Goods, Services and Works. Support the Procurement Hub Team in handling e-procurement delivery (via Jaggaer portal), undertaking supplier due diligence checks, spend data analysis, providing support in creating monthly reports and updating procurement activity tracker. The job holder will work under the guidance and supervision of the Regional Procurement Hub Manager.

We reserve the right to review, revise or amend the roles and responsibilities from time to time reflecting the changing needs of business.

Roles and responsibilities / what will the jobholder be expected to achieve:

Assist in the delivery of Procurement Projects (60%):

  • Creation and updating information on Jaggaer (e-procurement) portal, Contract Database (SharePoint) and Trackers. Collaborating with Regional Procurement Leads (PL) in achieving this objective.
  • Review (proof reading and editing) all tender documentation for consistency, spelling and grammar and get sign off from PL. Manage the technical and commercial clarification questions from the bidders. Maintain question log, co-ordinate answers and disseminate to bidders.
  • Receipt of tenders - when offline (email RfQ/RfP) process is followed. Maintain a receipt log and manage opening log.
  • Compliance checks to ensure bid documents submitted by supplier are complete. Facilitate tender evaluation and arrange virtual calls (booking meeting rooms, sending out invitations and joining instructions) for the moderation and other meetings.
  • Take notes/minutes during meetings and list of actions.
  • Drafting of various Transparency Notices (via Jaggaer), Award, Decline and contract Termination letters.
  • Management of award activities, including changing status in Jaggaer portal.
  • Where necessary work with PL in drafting lessons learnt papers for review.
  • Working with customers across the regional to provide support in delivery of low-value/low-risk procurement activities.
  • Ensure electronic data management and recordkeeping for the Procurement Hub team is updated timely and is following Policy and Audit requirements.

Data Analysis & Reporting (20%):

  • Preparation of Regional Procurement Dashboard reporting and analysis on a monthly basis.
  • Manage and keep up to date Procurement Activity Tracker for the Hub.
  • Support and contribute in Procurement Spend analysis, commercial evaluations, financial assessment on supplier, developing/updating procurement pipeline and preparation of Strategic Procurement Plans.
  • Respond to colleague’s requirement for ad-hoc reporting were required. 

Supplier Maintenance and Due Diligence Checks (20%):

  • Review and Approve Commercial Supplier setups request from the regional offices.
  • Undertake due diligence check on suppliers and supporting regional offices in achieving compliance in this area.
  • Maintenance and refinement of Regional Contracts Database on Jaggaer portal and SharePoint in collaboration with team members. 


Learning and development opportunities:

  • New UK’s Procurement Act 2023.  
  • FCDO procurement guidance, governance process and templates.
  • Supplier due diligence checks
  • Jaggaer (e-procurement portal).
  • All mandatory e-learning modules as part of the induction.

Essential on arrival:

  • Minimum 3 years relevant experience of procurement in an organization.  
  • Minimum education required : Graduation or Bachelor’s Degree / Diploma
  • Proven track record of working to deadlines and meeting targets.
  • Flexibility, willingness and ability to adapt to change.
  • Able to monitor / scan external sources of data and intelligence and to pro-actively share relevant information with others in and across the global procurement organisation where relevant.
  • Excellent working knowledge of MS Office - Word, Excel, Power Point, SharePoint, Teams, Outlook applications etc.
  • Promotes teamwork and shows conflict resolution skills;
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Demonstrates oral and written communication skills;
  • Supports the team in building strong relationships with stakeholders and external actors;
  • High interpersonal skills, and ability to remain calm, in control and good humoured under pressure;
  • Ability to prioritize assignments and requirements, and multitask as needed;

Language Requirements:

  • Language: English
  • Level of language required: Fluent

Desirable:   

  • Professional qualification or certification (e.g. holds or studying towards MCIPS).
  • Sourcing or Contract Management Experience (foundation level).
  • Project Management Experience (foundation level).
  • Jaggaer (e-procurement portal).
Changing and Improving, Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Working Together
13 July 2025
Administrative Officer (AO)
Full-time, Permanent
40
South Asia & Afghanistan
India
New Delhi
British High Commission
1
INR
INR 53,642 per month plus 12% Provident Fund and 6% Superannuation
monthly
18 August 2025

For British High Commission candidates, the Country Based Staff BHC Terms & Conditions will apply.

For other than BHC Candidates, salary will be all-inclusive of INR 53,642 per month plus 12% Provident Fund and 6% Superannuation.

Additionally, the BHC offers a great benefits package that includes annual domiciliary medical cover, plus a Group Hospitalisation Scheme with INR 500,000 floater cover for your immediate family which includes self, spouse/partner and children up to an age of 23 years and irrespective of age, only if with, physical or mental disability.

No relocation or any other related costs or assistance will be provided. FCDO does not pay for any travelling, accommodation & relocation expenses incurred and/or accept any financial risk, including cancellation or reschedule costs

Please note - BHC does not deduct tax at source and employees are required to ensure that any requirements of local income-tax law are complied with in full. Employees who are not liable to pay local income tax on their Mission salary, e.g., some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.    

FCDO operates an agile workforce. To facilitate this, you may be required to undertake other duties from time to time as we may reasonably require. The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance. 

Around half of our work forces are women.  We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment. 

This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCDO has anywhere across the globe.  We are aiming to make it the best.

Note: All applicants are required to mandatorily fill the complete online application form including the employment, educational details, behavioural and technical/ professional skills questions. We will be thoroughly reviewing the application forms only with all the required details and the shortlisting is not basis CV/ cover letter. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage


Overseas Citizen of India (OCI) card holders will need have, or be able to obtain, a valid special work permit issued from Government of India (GOI) to work in the British High Commission (BHC). BHC will not be able to sponsor work visas or obtain/ assist with the special work permit from GOI. Offers of employment made to OCI card holders will be conditional upon candidates obtaining a special work permit.

Note: For requisite special permission to take up employment in any foreign Diplomatic Missions in India, OCI Cardholder must visit https://ociservices.gov.in

Please note – successful applicants will be offered employment on Country Based Staff (CBS) terms and conditions. This is not a permanent UK Civil Service position and does not attract diplomatic immunities and privileges (other than what an individual may already hold if they are a recognised partner/family member of a serving diplomat).

To Apply:
Please note applications without (a) and (b) will not be considered.
a) Complete the Online Application Form
b) Complete the Experience, Professional Skills and Behaviour based Segments in the Online Application Form

Please ensure that your application is authentically written based on your own experiences. If AI tools are used, their usage must only be limited to specific tasks such as ensuring formatting consistency and keyword relevance. The core content, personal narratives, and responses to behaviour and skill-based questions must genuinely reflect your professional journey, experiences, and achievements. We place great importance on originality and individual effort throughout the application process. Any form of plagiarism will result in immediate disqualification.

To ensure a successful application it is important that you explain how you demonstrate behaviours and technical / professional skills, basis your experience. You are strongly advised to read the Success Profiles Civil Service Behaviours Framework, which provides a detailed guidance on how these behaviours are defined for each position. 

Applicants are encouraged to use the STAR (Situation, Task, Action, Result) technique to prepare specific examples of when and how you have demonstrated these behaviours in your application, by evidencing a structured response, including your skills and experiences. You briefly describe the situation in which you demonstrated the behaviour, and then explain your task in addressing the situation, what action you took and the result of this.

Internal candidates applying for this position need to inform their current line managers, else the applications will not be considered.

We will accept only online applications by 03rd July 2025 (latest by 23:55 hours IST).

Please note that all the applicants will be required to strictly adhere to the security guidelines for British High Commission.

Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount. 

Please note – “Provident Fund Transfer in and out from EPFO is not possible as BHC PF is managed by a private PF trust governed by Indian Income Tax Act, 1961. The staff still has the option to transfer out and in from a privately held PF trust which are not governed by EPFO. Any tax deduction on EPF will be in compliance with local income-tax law and must be complied with in full.”

Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.

Only shortlisted candidates will be contacted, and no telephone enquires will be dealt with. Basis the scores, the candidate/s who did not score as highly as the successful candidate, might be placed on the reserve list. If during the reserve period of 12 months, the same or largely similar role becomes available, the role may be offered to the second or subsequent appointable candidates.

The start date mentioned in the job advert is a tentative and he appointment will be subject to successful clearance of police Verification and other checks including references, medical, educational, and professional.

We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief, or creed. We are also open to applications from people who want to work flexibly.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.