View Vacancy - SPECIAL ASSISTANT TO AMBASSADOR AND EVENTS ORGANISER (08/17 CKY)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Policy & Political roles)
Communications, Press and Media

Main purpose of job:

The main purpose of the job is to provide all organisational and policy support to the Ambassador, and to lead on the detailed organisation and delivery of all Embassy events in order to raise awareness and increase the impact of the United Kingdom in Guinea.

Roles and responsibilities: 

1)    Protocol:

  • Organisation of the Ambassador and Deputy Ambassador’s diary and meetings
  • Planning of and participation in Embassy visits in and outside of Conakry
  • Management of all protocol issues for the Embassy

2)    Events manager:

  • Detailed organisation and delivery of all Embassy events, and attendance at those events as required

3)    Policy support:

  • Writing of official letters and communications from the Embassy
  • Translations from English to French
  • Assistance on monitoring and reporting on media and political affairs

4)    IT support:

  • Basic support of IT equipment through contact with technical advisers in the UK
  • Assistance to other staff in use of IT equipment

5)    Learning and development:

  • Coordination and implementation of Embassy learning and development programme for all Embassy staff

6)    Representation of the United Kingdom at external events

  • in the absence of the Ambassador/Deputy Head of Mission

7)    Support all other Embassy work where needed

  •  including consular and accounts

 

  • Excellent and proven organisational skills.
  • Excellent and proven interpersonal skills.
  • Fluent French; English to a high standard (oral, listening, reading and writing – this will be tested).
  • University (Bachelors) degree in a relevant subject.
  • Advanced knowledge of Microsoft Word, Excel, Outlook, Power Point.
  • Advanced knowledge of Social Media.
  • Numerical and budget management abilities.
  • Excellent interpersonal communication and organisational skills.
  • Ability to work  effectively  under tight deadlines.
  • Resourcefulness in solving problems.
  • Flexible.
  • Superior professionalism and judgment.
  • Strong work ethic.
  • 3 years experience in a position similar to that advertised.
  • Proven analysis and reporting skills.
22 December 2017
Administrative Officer (AO)
Fixed Term
12 months
Africa
Guinea
Conakry
British Embassy
1
GNF3,917,508 to GNF5,626,655 gross (depending on skills, experience and qualifications) plus GNF150,000 transport allowance
1 February 2018

Learning and development opportunities:

  • The position offers much opportunity for learning and development on the job, including through contact with colleagues, relevant contacts and attendance at events. 
  • Training may also be through courses delivered by the Regional L&D centre.
  • On-line learning will always be accessible and time will be available for this.

 

Increasing the impact of our work to build the relationship between Guinea and the UK is a top Embassy priority.  This role will be critical in helping the Ambassador and other staff to deliver on Embassy objectives. It offers much scope for flexibility and creativity, and will require working across the range of Embassy interests to ensure maximum impact for all activities.  The Embassy team is small and every member of staff has a critical role to play, both in their own position and in helping others in theirs. 

  • Please complete the application form in full as the information provided is used during screening.  
  • Please check your application carefully before you submit, as no changes can be made once submitted. 
  • Employees recruited locally by the British Embassy in Conakry are subject to Terms and Conditions of Service according to local employment law in Guinea. 
  • All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
  • The responsibility lies on the successful candidate to;
  1. Obtain the relevant permit
  2. Pay the fees for the permit
  3. Make arrangements to relocate
  4. Meet the costs to relocation 
  • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount. 
  • Information about the Foreign and Commonwealth Office Competency Framework can be found on this link:https://www.gov.uk/government/publications/civil-service-competency-framework Please note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5  
  • Reference checking and security clearances will be conducted on successful candidates.
  • The British Embassy will never request any payment or fees to apply for a position. 
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.