View Vacancy - JKT - Programme Manager Post Support (IPRD), HEO

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UK Mission

The UK’s Foreign, Commonwealth and Development Office (FCDO) is setting up a new team to support our diplomatic posts across the Indo-Pacific region with their bilateral project and programme management.  This is to raise the quality and capability of our network’s programme management, in line with the FCDO’s Programme Operating Framework (PrOF). The team will be based in the British Embassy in Jakarta and the British High Commission in New Delhi to cover the range of time zones of the region.  It will provide support to posts around the Indian Ocean region as well as China, North East and South East Asia and the Pacific.  It will help with procurement, programme and financial management and monitoring and evaluation. In a consultation we ran with our Indo-Pacific diplomatic network earlier this year, between 10-20 posts indicated they needed support with this. The team will be part of the Indo-Pacific Regional Department (IPRD), reporting to its Deputy Head who will be based in New Delhi. Once we have set up and piloted the team, there is the potential to make it permanent. 

The wider Indo-Pacific Regional Department designs and delivers major trans-boundary regional programming and provides technical policy advice. The Team delivers major multi-year Official Development Assistance programmes in three main areas: Climate, Economic Development and Social Development. The team is a mix of technical advisors (focused on the Indo-Pacific), a policy lead, and Programme Managers.

We are seeking a Programme Manager to be based in the British Embassy in Jakarta as part of this new team. This role will focus on driving up strong bilateral programme and project management, along with other new staff members. Others in the team will provide support on finance, and monitoring and evaluation.

S/he will provide oversight and support to Posts in the Indo-Pacific region in delivery of new or existing Official Development Assistance (ODA) programmes within agreed time, cost and quality constraints and assist with the design and business case development of new programmes to the highest standard. The role will be important in embedding high quality programme management throughout our operational business. The Post Support Team leader, the programme manager’s line manager, will also be based in the British Embassy in Jakarta. The team will need to work closely with FCDO headquarters in London to provide accurate advice that is in line with the organisation’s processes and standards.

You will contribute towards efficient and effective management of the programmes including, but not limited to, delivery of outputs and achievement of the outcomes; designing & adapting programmes to changing contexts; compliance with the FCDO procedures on Programme Management including Programme Operating Framework (PrOF) rules and upholding the accompanying principles; and risk management. 

The successful applicant will be contracted on FCDO’s local terms and conditions, for which details will be available on request.

The FCDO’s organisational culture

How we approach our work is important. The How We Work Statement (below) sets out the ambition we share across the FCDO for how we lead and behave towards each other, how we make decisions, and how we get the job done. Some aspects may be particularly relevant to this role.

  • We put respect and kindness first. We are inclusive, we get to know each other, and value our diversity and the contribution we each bring. We are fair, act with integrity, and tackle inequality and unacceptable behaviour. We work together and take responsibility to solve problems.
  •  We draw on the expertise, insight and diverse perspectives of people across the FCDO, HMG, and beyond. We use the best available data and evidence. We are open to challenge and take a sustainable, long-term approach. We are transparent about the rationale for decisions and smart about taking and managing risks. 
  • We are agile and alert to emerging opportunities. We encourage learning, innovation and use of data and digital. We are all clear on what we are expected to deliver and support each other in doing so. We look to reduce duplication and unnecessary process. We are committed to transforming both the FCDO and the way HMG delivers international policy.

Roles and responsibilities:

As this is a new team, the responsibilities will evolve as the specific requests from our diplomatic network for programme support become clear. The responsibilities listed below give an indication from our initial consultations.

In this role, the Programme Manager will take a holistic view of the programmes across the Indo-Pacific region and ensure programme development, management, administration and staff development. S/he will support the programme staff in different posts in the Indo-Pacific region, working with internal/external stakeholders to help maximize results.  This will include the following functions:

Programme Management

  • Helping our Posts to confidently deliver our processes (i.e. the FCDO’s Programme Operating Framework), driving up skills and expertise by sign-posting them to central support and training, but also providing ad-hoc specific support to help increase capability and deliver effective programme management e.g. helping Posts understand how to:
    • Plan, coordinate and manage programme design, tracking achievement of deliverables, and reporting against these;
    • Deliver strong Due Diligence Assessments; manage risk including fraud and safeguarding risks effectively etc
    • Develop systems to ensure team members deliver their programme management tasks in a timely manner including on finance
    • Advise on contracting and managing technical assistance and small grants.

Results, learning lessons, team support

  • Support programme teams to focus on delivering results and providing robust evidence.  Work with the Monitoring, Evaluation and Learning adviser to improve the quality of results frameworks, reporting and lesson learning for active programmes.

Reporting 

  • This post will report to the Post Support Team Leader, based in Jakarta.

PLEASE NOTE: due to the dynamic nature of our work, aspects of this role may change over time. The post-holder will need to be flexible and willing to adapt to evolving responsibilities.


  • Excellent programme and financial management skills, with experience of applying these in the international development sector
  • Strong ability to work effectively in a team.
  • Excellent communication and interpersonal skills including working effectively with a wide range of internal and external stakeholders.
  • Strong writing and oral communication skills in English – strong ability to communicate in simple English to posts and provide advice on programme management
  • Strong analytical skills; proven ability to prioritise and manage a demanding workload; be able to deliver high quality written work.
  •  Excellent organisational skills and ability to juggle competing priorities, including the ability to manage multiple projects concurrently
  • An ability to understand and comply with corporate systems / procedures / policies and a good knowledge of computer programmes (particularly MS Office and internet/intranet) with aptitude for effectively learning FCDO’s on-line systems quickly.

The successful candidate will be expected to hold a graduate degree or have work experience that demonstrates a high level of programme management expertise.

Desirable

  • Awareness of UK government structures and processes.
  • Previous experience of working on climate, prevention of modern slavery or trade in a development context
Changing and Improving, Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Communicating and Influencing, Working Together
25 September 2022
Higher Executive Officer (HEO)
Full-time, Fixed term, with possibility of renewal
39.5
Asia Pacific
Indonesia
Jakarta
British Embassy
1
IDR
26,111,899
31 October 2022

The British Embassy/Consulate offers a competitive remuneration package including:

  • Annual leave entitlement of 25 days per year
  • Medical benefit (medical insurance)
  • Access to extensive learning and development opportunities

FCDO provides and induction for new joiners and there are opportunities for learning and development.

The UK Government is passionate about developing our staff. We have a wide learning and development offer available to staff to help develop the skills they need. You will enter an environment where your development goals and interests are supported.

Training will be available on the technical aspects of UK Government programme management, including the UK Government Programme Operating Framework (PROF), but prior experience of programme management and financial management will be essential.

No accommodation or relocation expenses are payable in connection with this position.  All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit. 

Employment offers are subject to successful clearance of pre-employment checks. Staff recruited locally by the British Embassy Jakarta is subject to Terms and Conditions of Service according to local employment law. In relation to this, the successful candidate will need to arrange for his/her own Police Certificate.

Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

We advise you to allow enough time to complete and submit your full application since only applications completed and submitted before the deadline will be considered.

Note : All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.

To ensure a successful application it is important that you explain how you demonstrate these behaviours, including through your experience. You are strongly advised to read the Success Profiles Civil Service Behaviours Framework, which provides detailed guidance on how the behaviours are defined and the standards expected at Level 4 for this position.

Applicants are encouraged to use the STAR (Situation, Task, Action, Result) format to prepare specific examples of when they have demonstrated these behaviours in their application. Using the STAR format to provide evidence of your skills and experience in your application and at interview helps to give a structure.  You briefly describe the situation in which you showed the behaviour, and then explain your task in addressing the situation, what action you took and the result of this.

For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender, and nationality.

The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.

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This opportunity is closed to applications.