View Vacancy - BK - Event Coordinator (Internship)
Main purpose of job:
To support the Embassy Events team to plan and coordinate the Queen’s Birthday Party 2020, with specific responsibility for the guest list.
Roles and responsibilities:
- Coordinate the Embassy guest list for the QBP, including the coordination of sending out invitations and collating responses
- Work closely with QBP planning committee and provide regular updates on guest list, planning and associated matters
- Day to day coordination and provide general assistance as required to QBP committee
- Liaison with wider BE staff on the guest list and offer advice and guidance when necessary, ensuring there is no duplication across departments
- Liaise with the Communication and Marketing Manager, Security Officer, concerning event
- Liaise with HMA Private Office concerning VIPs
- Provide clerical support to the QBP Planning Committee, to include taking notes/minutes of meetings, arranging regular QBP Committee Meetings, distributing minutes/reports and ensuring that all administration tasks are completed to a high standard.
- Provide detailed briefing notes ahead of the QBP event to BE Staff and especially the volunteers.
- Provide support on the evening of QBP event, as requested by the QBP Planning Committee.
- In partnership with the HMA Private Office and Corporate Services, maintain the records and correspondence concerning sponsorship of the QBP event
- Liaise with Corporate Services concerning the budget.
- Coordination of banners and displays with sponsors.
- Computer literacy especially MS excel spreadsheet
- Good attention to detail
- Able to work to meet deadlines and work with own initiative
- Good planning and organisation skills
- Sense of discretion
- Fluency in Thai language
- Fluency in English language
- Knowledge of financial / budget management principles or previous financial management experience.
- Knowledge or experience of project management and relevant skills.
- Master’s Degree in a relevant field.
- Pre- existing connections to the Thai government – in particular the Ministry of Natural Resources and the Environment or the Ministry of Energy.
Learning and development opportunities (and any specific training courses to be completed):
Mandatory E Learning at the commencement of the internship
Working patterns: 36 hours
Full time role (36 hours/week, Monday to Friday). Flexible working available (Embassy core hours are 1000-1600 Mon-Thurs and 1000-1300 Friday).
If the job is suitable for flexible working patterns, please provide details:
This job is suitable for flexible working patterns, subject to operational requirements, and is detailed in the Bangkok flexible working policy, (Embassy core hours are 1000-1600 Mon-Thurs and 1000-1300 Friday).
Part-Time working will be considered
Please note that your application must be submitted before 23:55 on the day mentioned in the above field “Application deadline”.
Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.
Indicated start date is provisional and subject to successful completion of reference and security checks.
To those applicants not short-listed, we extend our appreciation for considering the British Government as a potential employer.
The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.
Reminder for existing Embassy staff who will be interested to apply:
Along with the completed online application form, candidates should upload their last two years End of Year Appraisals if applicable. If applicants have been employed for less than twelve months, they will need to provide permission from their Head of Section to apply and should attach this to their application.
Guidance on completing competency based application forms and sitting Interviews can be found on the BE Website and also on the Civil Service Learning portal, Virtual Ashridge portal and Goodpractice.net (both accessed through the CSL). Staff are strongly advised to refer to these.
We recommend all applicants to understand the Civil Service competences before applying for any role and in preparation for interviews. For more information, you can visit our website - https://www.gov.uk/government/world/organisations/british-embassy-bangkok/about/recruitment.
Kindly check your application centre or email regularly for any update on the status of your application.
British Embassy Relocation
In late 2019/early 2020, the Embassy will be moving from the current premises on Wireless Rd to new accommodation in the Sathorn area.
The British Government is an inclusive and diversity- friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Embassy Vision and Values:
VISION: What do we want to build?
A better, safer, more prosperous world for Britons and Thais alike.
MISSION: How will we achieve this?
By championing UK values and delivering tangible benefits to individuals, businesses and society: through quality service, effective partnerships and local expertise.
VALUES that underpin our work
Courage: In our approach to our work: supporting innovation, creativity and taking calculated risks in solving problems; encouraging challenge and welcoming diverse perspectives; honesty in acknowledging and learning from mistakes.
Ambition: In the challenge we set ourselves: Striving to be excellent in the quality of service we deliver; inspiring our teams, colleagues, customers and stakeholders; passionate about our purpose.
Generosity of spirit: Kindness in our daily actions and conversations; openness to differing cultures, ideas and opinions; understanding of differing styles and honest mistakes to build a culture of support.
This opportunity is closed to applications.
