View Vacancy - Finance and HR Assistant
The British Embassy in Amman is seeking a highly motivated and enthusiastic individual for the position of Finance and HR Assistant, Grade – A1 (L).
Purpose of the job:
This position is part of the Corporate Services Team within the British Embassy Amman. It plays a key role in managing and delivering the Amman Post finance/HR portfolio, dealing with a range of corporate returns and working with the corporate services manager and finance manager in creating and maintaining high level financial/HR performance in Amman.
Main Responsibilities:
The Corporate Services Section is responsible for the overall management of the British Embassy Estate, Finances, Human Resources, Transportation, Communications (including Information Technology), Protocol and other administrative functions. It is a key section within the Embassy and staff are committed to providing the best possible support to the wider Embassy to ensure the effective delivery of priority objectives across all teams.
As a Finance & HR assistant, you will be responsible for:
Finance:
- Providing support to Manila Finance Hub in processing invoices.
- Keep the accounts filing system up to date at all times and ensure good record keeping.
- Scanning invoices and submitting them to the Manila processing centre.
- Liaising with the bank on Embassy bank account matters.
- Assist Finance and Corporate Services Managers.
Human Resource:
- Issue confirmation of employment letters following successful completion of probation
- Educate new staff members and ensure that are fully aware of their contract terms and conditions.
- Administer the local process for contract renewals, working with the HR Hub in Abu Dhabi
- Handling the health insurance contract for local staff and their dependants.
- Direct contact with Embassy’s HR hub in Abu Dhabi.
- Prepare updates on staff departures, arrivals, and change of circumstances for pay purposes.
- Prepare employment letters for Embassy staff upon request.
- Administer the local staff annual appraisal validation process.
- To keep and update all local staff records and ensure all personal and sensitive documents are kept safely.
- Monitor sick absences and report to the Deputy Ambassador every six months.
Key Competencies and Required Skills:
- Changing and Improving - It is about being open to change, suggesting ideas for improvements to the way things are done, and working in smarter and, more focused ways.
- Delivering at Pace - Delivering timely performance with energy and taking responsibility and accountability for quality outcomes.
- Managing a Quality Service - Effectiveness in this area is about being organised to deliver service objectives and striving to improve the quality of service, taking account of diverse customer needs and requirements.
- Collaborating and Partnering - People skilled in this area create and maintain positive, professional and trusting working relationships with a wide range of people within and outside the Civil Service to help get business done.
Essential:
- Fluent communication skills in English and Arabic language (both written and spoken, this will be tested).
- Bachelor degree in Finance/ Management/ HR
- At least 2 years of relevant experience.
- Strong organisational and administrative experience.
- IT literacy in Microsoft Office (Word, Excel, Outlook) and Oracle programmes.
- Proven track record in a customer facing role.
Desirable:
- Certification in finance, management or HR.
Working Hours and Remuneration:
The position is full-time, at 37 hours a week with considerations of flexibility depending on circumstances.
Pay is on the Embassy A1 (L) scale, with a salary of JOD 785 per month depending on the candidate’s skills and experience. The package includes a good level of health insurance and a friendly, English-speaking work environment. We offer opportunities to develop professional skills through our Learning & Development offer. Leave entitlement is 25 days (on pro rata basis) plus 14 public holidays.
This is a Full Time, Maternity Cover position for 5 months starting Mid-April 2020, with a possibility of short extension. (This role is to cover maternity leave. The FCO maternity leave policy is 18 weeks with an option to take up to a further 8 weeks of unpaid leave. The current offer is to cover the initial 18 weeks of maternity leave and 2 weeks annual leave, however if the current incumbent decides to take any further leave, this offer might be extended to cover the additional period.)
Eligibility:
If you are selected for this position, we will be able to employ you as long as you:
- Receive the appropriate level of standard security clearance;
- Have (or be willing to obtain) the right to live and work in Jordan. Candidate's residence permit and work permit, and the expense to obtain them, will be their own responsibility.
To Apply:
Interested candidates must attach the following documents when applying online.
- A covering letter
- An updated Curriculum Vitae (CV)
** (Your application must also include examples of when you have demonstrated the competencies outlined above in the cover letter. Applications that do not include this information will not be considered.).
All applications must be received before 23:55 (Local Time) on 01 March 2020.
Applications received after the stated deadline will not be considered.
Due to the large amount of applications we receive only those shortlisted for interview/assessment will be contacted.
The start date mentioned in the advert is an assumed start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances and reference checks.
Staff recruited locally by the British Embassy are subject to terms and conditions of service according to local labour law.
The British Embassy Amman is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.
This opportunity is closed to applications.
