Main Purpose of Job:
We are currently looking to recruit a Corporate Services Officer (CSO) based in Bali as part of the Corporate Services Team/CST. This role combines operational and administrative responsibilities in Estates maintenance, Finance, and General Affairs which may include Logistics & Protocol processes. The CST is an expanding team that supports both the UK’s bilateral Embassy to Indonesia and the UK Mission to ASEAN through a shared services platform.
The British Embassy Jakarta is part of a global network of approximately 270 Posts, representing the UK’s political, defence, economic, trade, and consular interests in Indonesia. Meanwhile, the UK Mission to ASEAN works to strengthen the UK’s engagement with ASEAN, building on existing partnerships and exploring new avenues for collaboration with the organisation and its member states.
The CSO plays a key role in ensuring the effective and efficient operation of the Post by delivering high-quality services across to approximately 200 staffs. The role covers a wide range of responsibilities, including Estates maintenance, day-to-day finances, and administrative support for Logistics and Protocol processes through Kemlu system (i.e. stay permit/ID card processes for Diplomats). The role ensures compliance with internal policies and external regulations, while fostering a positive, professional, inclusive, and well-functioning workplace.
The job holder will report directly to the Deputy Corporate Services Manager (DCSM) also indirectly to the Finance, Estates, and Logistics/Protocol Manager. The job holder will work closely with internal teams, external stakeholders, and service providers to support smooth operations and uphold the organisation’s standards.
We are looking for someone with good interpersonal and influencing skills, in order to communicate unambiguously with colleagues, detail-oriented, responsible, and can work with minimum supervision.
The position is offered on a one-year Fixed Term Contract to start with. A contract extension or conversion to a permanent contract after 1 year is possible subject to a satisfactory performance and business continuity.
What the Jobholder will be Expected to Achieve:
40% of the role will be focusing on Estates related activities:
25% of the role will be focusing on Finance and Account related activities:
25% of the role will be focusing Logistics and Protocol (L&P):
10% of the role will be focusing on Information Technology (IT):
This role is advertised as a 12-month fixed term contract, with possibility of renewal.
The British Consulate Bali offers a competitive remuneration package including:
Working Patterns:
Normal working hours are 39.5 (gross) per week: Monday-Thursday 08:30 to 17:00 and Friday 08:30 to 14:00. At present, all staff working in the FCDO Indonesia are expected to attend the office for four days per week, subject to change. Subject to operational demands and line manager approval, the team operates a ‘core hours’ policy of 09:00 to 15:00 with individual flexibility around that and one day of work from home per week on request.
The Consulate is committed to ensuring employees enjoy a good work-life balance. It is a stimulating place to work where we value diversity and inclusion and care about the development of our people.
No accommodation or relocation expenses are payable in connection with this position. All candidates must be legally able to work and reside in Indonesia with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit. Any costs related to obtaining or renewing permits and visas are the responsibility of the successful applicant.
Employment offers are subject to successful clearance of pre-employment checks. Staff recruited locally by the British Consulate Bali is subject to Terms and Conditions of Service according to local employment law. In relation to this, the successful candidate will need to arrange for his/her own Police Certificate. Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
Hiring managers should be available to discuss proposed working patterns with potential candidates, and respond positively where possible, in line with the flexible working policy.
The FCDO also operates an agile workforce. To facilitate this, you may be required to undertake other duties from time to time as we may reasonably require.
Learning and Development Opportunities:
Interesting and unique learning & development opportunities are available throughout the British Embassy Global Network. The jobholder will be able to apply for training suitable for his/her professional/personal development.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
We advise you to allow enough time to complete and submit your full application since only applications completed and submitted before the deadline will be considered.
Note: All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage. Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.
To ensure a successful application it is important that you explain how you demonstrate these behaviours, including through your experience. You are strongly advised to read the Success Profiles: Civil Service behaviours, which provides detailed guidance on how the behaviours are defined.
Applicants are encouraged to use the STAR (Situation, Task, Action, Result) format to prepare specific examples of when they have demonstrated these behaviours in their application. Using the STAR format to provide evidence of your skills and experience in your application and at interview helps to give a structure. You briefly describe the situation in which you showed the behaviour, and then explain your task in addressing the situation, what action you took and the result of this.
For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender and nationality.
The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.
This opportunity is closed to applications.
