View Vacancy - SIN - Executive Assistant to the Deputy High Commissioner (Part time), A2 (L)
The British High Commission (BHC) is looking for an expert organiser and dynamic team player to provide the Deputy High Commissioner with administrative support and to manage his diary. It is a fun and fast-paced role requiring excellent organisational skills, flexibility and coordination across multiple teams. This is an excellent opportunity to gain exposure to the world of diplomacy and to work on a wide variety of issues. An expert communicator and coordinator, you will act as a key point of contact for a broad range of internal and external stakeholders. You will partner with the High Commissioner’s Private Office to ensure seamless support to the senior leadership team.
Diary Manager
- Arrangement of both external and internal meetings for the Deputy High Commissioner, including management of the diary in coordination with the High Commissioner’s Private Office.
- Organising and coordinating regular internal meetings, acting as secretary to formal, cross-British High Commission (BHC) management meetings.
- Assisting with DHC’s travel arrangements and hotel bookings.
- Liaising with Singaporean and other foreign Government departments to arrange meetings and events.
- Ensuring both Singaporean and UK Government protocol and procedures are followed and in a timely manner.
- Working closely with the drivers to ensure they are up to date with DHC’s diaries on a daily basis.
- Dealing with incoming correspondence.
- Creating and maintaining adequate systems to track and monitor invitations, meetings and events.
- Organising DHC-led events; liaising with stakeholders, issuing invites and management of invitation lists and RSVPs.
- Act as cover for the High Commissioner’s Diary Secretary.
- Experience of working with cross-functional teams
- Good IT skills – MS Office: Outlook, Excel, Word, Access
- Flexible, adaptable and pro-active with good problem solving and organisational skills
- Good communication skills both written and oral
- Previous experience in diary management or working as an executive assistant
- Experience of working for government
We offer a competitive package, which includes basic prorated salary of SGD1,977 monthly and annual wage supplement [an additional 2 months’ salary paid out in December each year], 23-day annual leave entitlement and medical insurance plan.
This is a 6 month fixed-term contract with potential conversion to permanent in 2021.
Due to the Government of Singapore’s measures to prevent the spread of Covid-19, including safe distancing and travel restrictions, we are only able to accept applications from those currently resident in Singapore. The successful applicant may be required to work from home for some periods until safe distancing measures are relaxed.
BHC Singapore offers time and financial support for the successful candidate to take advantage of professional learning and development opportunities inside and outside of the organisation.
This a part time role (20 hours/week) within the High Commission’s standard working hours of 8.30am to 5.00pm from Monday to Friday. British High Commission Singapore supports and promotes flexible working as a crucial part of our inclusive offering. This particular role allows for flexibility in start and end times, working compressed hours and working remotely on one or a couple of days in a week.
No accommodation or relocation expenses are payable in connection with this position. This is a locally engaged position subject to local laws and terms. Employment offers are subject to successful clearance of pre-employment checks.
Staff recruited locally by the British High Commission are subject to terms and conditions of service according to local Singapore employment law.
Employment offers are subject to successful clearance of pre-employment checks. Only short-listed applications will be called for personal interviews.
The British High Commission is an equal opportunities employer and does not discriminate on grounds of ethnic origin, race, religious beliefs, age, disability, gender or sexual orientation.
Employment offers are subject to successful clearance of pre-employment checks. Only short-listed applications will be called for personal interviews.
Please note that your application must be submitted before 23:55 on the day mentioned in the above field “Application deadline”.
Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.
Indicated start date is provisional and subject to successful completion of reference and security checks.
To those applicants not short-listed, we extend our appreciation for considering the British Government as a potential employer.
The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.
This opportunity is closed to applications.
