View Vacancy - Corporate Services Officer (POL23.075)

Poland is an important partner for the UK. The British Embassy Warsaw works to develop relations between all parts of Poland and all parts of the UK. Our work covers the breadth of the bilateral relationship, including political, commercial, security and economic issues of interest to both the UK and Poland, which we deliver under the framework of a Country Strategy setting out key objectives. Roles and responsibilities might evolve, in line with the Country Strategy.

The British Embassy Warsaw is committed to being an inclusive employer. We actively champion diversity and UK values, internally and externally. We value team working, flexibility, responsibility and creativity, as well as everyone’s contribution to making the Embassy a great place to work, where our people get good training and fulfil their potential.  We have a strong Learning and Development culture, organise regular in-house training opportunities, and encourage staff to take on opportunities for development.

We’re looking for a Corporate Services Officer (CSO) that will support our staff and contribute towards the Embassy being a secure and efficient workplace. The CSO supports the Corporate Services wider team on a range of administrative activities that include (and it’s not limited to) human resources, estates, finance.

We are looking for someone that is motivated to learn, flexible, enthusiastic, and that has a hands-on and collaborative approach. If you have good organisational and time management skills, enjoy office tasks and would like to work in a fast-paced international environment, this is an excellent opportunity for you.

Roles and responsibilities:

• Keep HR databases updated; ensure relevant data capturing, recording and accuracy;
• Support Corporate Services Manager on Employee HR life cycle activities;
• Act as point of contact for collation on various returns across other teams as an input to wider reports and surveys;
• Manage and handle invoices, purchase orders and payments processing according to internal standards and criteria;
• Perform other office management related duties as required and assigned.

• Excellent command (both oral and written) of English and Polish, Common European Framework level/equivalent C1 or above*;
• Excellent organisational, communication and analytical skills;
• Ability to work independently as well as in collaboration with an extended team;
• Manage time effectively under own direction and prioritise tasks;
• Customer focus approach;
• Ability to analyse problems and come up with workable solutions;
• Proficient in MS Office applications (especially Outlook, Teams, Word, Excel and internet).