View Vacancy - Accountant A2 (01/18 KPL) (INTERNAL ONLY)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Finance

Main purpose of job:

The Accountant is responsible for providing an efficient and effective accounting service to the British High Commission in Kampala (BHC). The jobholder reports to Head of Corporate Services within the Corporate Services Team (CST).

The Accountant will work in liaison with the Finance Regional Team in Pretoria and the Global Transaction Processing Centre (GTPC) in Manilla to ensure that all the accounting processes and procedures at Post are in compliance with UK Government Financial Policies and Regulations.

 

Roles and responsibilities / what will the jobholder be expected to achieve:

Accounts Payable and Accounting Information for Cash and Bank Transactions at Post

Work with budget holders/staff to enhance compliance with GTPC procedures for Distribution Sets, Invoices, Debit and Credit memos, miscelleanous receipts, and Network Post Accounts (NPAs) to enhance compliance with UK accounting procedures including correctly accounting for spend and reducing the risk of fraud.

Receive, review and submit invoices to the GTPC for processing.  Investigate problem invoices (Invoices on hold) and resolve within 10 days.

Receive, Review/request amendments or authorise preliminary payments registers/batches from the GTPS team. File/keep record of final communicated payments registers  from the GTPC team.

Work with the GTPC to ensure balance sheet accounts are reconciled on a regular basis to verify that all items have been correctly posted and matched.

Respond to queries from the GTPC and hub on financial transactions and quarterly returns within agreed timelines.

In liaison with the Procurement Officer carry out housekeeping of the Goods receipted and not invoiced report, ensuring that open Pos are inline with the Financial Performance Compliance Indicators.

Maintain a cash box for small and or unplanned expenditure in cash and imprest replenishments. On a monthly basis review and replenish cash imprests as appropriate.

Record all cash payments and receipts,  and bank transactions on the  Network Post Account spreadsheet through out the month and submit to the hub/centre at the end of the month.

Submit Payroll data to the Global Transaction Processing Centre (GTPC) for processing, and effect statutory payments (NSSF).

Ensure debts are collected in a timely manner, but continue to work with management to identify ways of minimising debts.

 

Cash Requirements  and End of Month – Checks/Process and Housekeeping

Prepare post cash forecast and funding request and supply to the regional account manager for implementation.

In liaision with the centre complete monthly financial reports checks and month end procedures including banking and cash reconciliations.

Use FPCIs scores, OBIEE reports, Network Post Account spreadsheets and cash balance spreadsheet to highlight and bring to the attention of the Head of Corporate Services any gaps in local cash management and controls and cash funding forecasts.

Management of the Banking relationship including carrying out emergency Bank runs.

 

VAT Claims

Process VAT returns and Excise duty for the Mission and submit to URA on a quarterly basis to reduce disallowed invoices. Proactively raise and work with the hub and centre to address any financial reconciliation challenges related to delayed and disallowed VAT returns.

  • University degree in Accounting (BBA or Bcom)
  • Professional qualification in Accountancy (ACCA or CPA) is an added advantage.
  • 3 – 5 years experience in Accounting work for a busy organisation.
  • Adequate knowledge of Uganda tax laws and systems applicable to the organisation.
  • Knowledge and experience in use of Accounting Packages e.g. Knowledge and use of PRISM is an added advantage.
  • Sound practical knowledge of use of most computer applications e.g. spreadsheets, word and PowerPoint.
16 March 2018
Administrative Officer (AO)
Permanent
Africa
Uganda
Kampala
British High Commission
UGX 3,095,816 gross
1 April 2018

Leave:

  1. 25 days paid annual leave per calendar year.  The leave entitlements will be granted for each calendar year of service. Leave will be calculated proportionately for any period of service of less than one calendar year.
  2. In addition to annual leave entitlements, certain Ugandan and British public and religious holidays are observed by the British High Commission.
  3. Family or compassionate leave will be granted on the following occasions:

  • Paternity leave – 5 days
  • Death of spouse/partner, child, legally adopted child, parent, parent in law – 6 days on any one occasion

Hours of Work:

The current authorised weekly hours of duty for all staff, excluding lunch breaks is 34.5 hours per week.
They are currently as follows:
Monday to Thursday 0830 to 1700
Lunch break 1300 to 1400
Friday 0830 to 1300
Lunch break None

Learning and development opportunities:

  • Finances in the FCO
  • Budgeting with PRISM
  • P2P
  • NPA
  • I-Expenses
  • Please complete the application form in full. Failure to do so may result in a determination that you do not meet the requirements for the position. 
  • Employees recruited locally by the British High Commission in Kampala are subject to the Terms and Conditions of Service according to local employment law in Uganda.
  • All applicants must be legally able to work in the country of application with the correct visa/status or work permit. 
  • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
  • Reference and security clearances checks will be conducted.
  • Any questions you may have about this position will be answered during the interview, should you be invited.
  • Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework
  • Successful candidates not resident in Uganda will be personally liable for costs and arrangements to relocate, including accommodation and work permits.   
  • Check your application and attachments before you submit your application, as you will not be able to make any changes once submitted.
  • The British High Commission will never ask you to pay a fee or money to apply for a position.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.