View Vacancy - Executive Assistant to the High Commissioner and Deputy High Commissioner B3 (L) (08/19 KPL)
Main purpose of job:
To assist the High Commissioner and Deputy High Commissioner in their day-to-day work, including managing diaries, liaising with staff across BHC, managing external contacts and organising events. This is a multi-faceted role which plays a large part in the wider life of the High Commission.
Roles and responsibilities
Day-to-day tasks include:
- Diary management including setting up official meetings and managing internal schedules;
- Managing travel and accommodation arrangements of High Commissioner/Defence Advisor;
- Production, registration and dispatch of official correspondence and documents for meetings;
- Ad hoc support on IT, security and other areas;
- Budget management and oversight of spending;
- Event management, including a large role in organising the annual Queen’s Birthday celebrations.
The EA to the High Commissioner also oversees the calendar of events at the official residence, managing events for the High Commissioner and coordinating others to ensure they deliver on official objectives.
- Excellent level of written and spoken English
- Excellent organisation skills
- Working knowledge of MS Office Packages
- Ability to work under pressure and prioritise
- Strong communication and interpersonal skills
- Discretion and confidentiality
- Team Player
Monday to Thursday 0830 to 1700 lunch break of one hour
Friday 0830 to 1300 no lunch break
We will be willing to consider alternative working patterns for the right candidate, but this role is primarily office based.
All staff of the British High Commission are entitled to 25 days paid leave per year on commencement of employment. This increases to 30 days after five years continuous service. The leave year is 1 January to 31 December.
In addition to annual leave, the British High Commission observes a number of Ugandan and British public holidays each year. In line with FCO policy, this is generally up to a maximum of 14 days.
Due to the nature of the role it is necessary that applicants be security cleared to DV. Clearance can normally only be obtained by UK , USA, Australia, Canada and New Zealand nationals (NOT DUAL NATIONALS).
Please complete the application form in full. Failure to do so may result in a determination that you do not meet the requirements for the position.
- Employees recruited locally by the British High Commission in Kampala are subject to the Terms and Conditions of Service according to local employment law in Uganda.
- All applicants must be legally able to work in the country of application with the correct visa/status or work permit.
- Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
- Reference and security clearances checks will be conducted.
- Any questions you may have about this position will be answered during the interview, should you be invited.
- Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework
- Successful candidates not resident in Uganda will be personally liable for costs and arrangements to relocate, including accommodation and work permits.
- Check your application and attachments before you submit your application, as you will not be able to make any changes once submitted.
- The British High Commission will never ask you to pay a fee or money to apply for a position.
This opportunity is closed to applications.