View Vacancy - Political Support & Visits Officer A2 (11/19 KPL) AU

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Policy & Political roles)
Political

Main purpose of job:

The successful candidate will provide administrative support to the Political teams at the British High Commission, as well as supporting incoming and outgoing visits to, from and within Uganda.  This will include visits for senior members of the team to other parts of the country and inward visits from officials from London. This is an important role working closely with colleagues across the UK mission to support events, meetings and visits.  The successful candidate will have strong administrative, organisation and communication skills (written and oral) and have the flexibility to respond to new priorities in a fast paced environment.

Roles and responsibilities 

The job holder will be responsible for ensuring the smooth running of administrative functions in support of the political team. This will include:

Administration:

  • arranging meetings, transport and escorting visitors,
  • liaison with political team contacts
  • general administration inc. printing and photocopying papers, filing
  • organising stationary
  • ensuring management of information and contacts is accurate

Correspondence:

  • leading on official and public correspondence, including drafting replies and filing correspondence.  Production, registration and dispatch of official correspondence and documents for meetings.

Visits:

  • leading on visits for the section, organising programmes, ensuring logistical support, booking accommodation and arranging meetings.

Events:


    The role is envisaged to be flexible and will be required to help other members of the team in delivery of the political team objectives. It will require close working with teams across the UK mission (e.g. transport, security and protocol) to deliver successfully.

    • Strong administrative and IT skills
    • Close attention to detail and ability to prioritise in a fast-paced environment.
    • Excellent written and oral communication skills
    • Ability and willingness to undergo security vetting process
    • Minimum of three years relevant work experience;
    • A university degree or similar qualification in a relevant field (e.g. Business Administration, Politics) or a related field;
    20 September 2019
    Fixed Term
    24 months
    Africa
    Uganda
    Kampala
    British High Commission
    UGX 2,508,110
    1 November 2019

    Working Patterns:

    Monday to Thursday 0830 to 1700 lunch break of one hour

    Friday 0830 to 1300 no lunch break

    This position is largely office based but may require some travel within Uganda. We are happy to consider applications for flexible working.

    Annual Leave:

    All staff of the British High Commission are entitled to 25 days paid leave per year on commencement of employment. This increases to 30 days after five years continuous service. The leave year is 1 January to 31 December.

    In addition to annual leave, the British High Commission observes a number of Ugandan and British public holidays each year. In line with FCO policy, this is generally up to a maximum of 14 days.

    Learning and development opportunities

    The British High Commission is committed to supporting learning and development of staff. Appropriate training and support will be given to the successful candidate.

    • Please complete the application form in full. Failure to do so may result in a determination that you do not meet the requirements for the position. 
    • Employees recruited locally by the British High Commission in Kampala are subject to the Terms and Conditions of Service according to local employment law in Uganda.
    • All applicants must be legally able to work in the country of application with the correct visa/status or work permit. 
    • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
    • Reference and security clearances checks will be conducted.
    • Any questions you may have about this position will be answered during the interview, should you be invited.
    • Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework
    • Successful candidates not resident in Uganda will be personally liable for costs and arrangements to relocate, including accommodation and work permits.   
    • Check your application and attachments before you submit your application, as you will not be able to make any changes once submitted.
    • The British High Commission will never ask you to pay a fee or money to apply for a position.
    Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

    This opportunity is closed to applications.