View Vacancy - Liaison and Programmes Assistant (44/22 PTA)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Other British Government Departments (Partners across Government, including UK Visas)
NCA (National Crime Agency)

Main purpose of job:

To provide an efficient support service to National Crime Agency (NCA) operations, programmes and projects, contributing towards the successful delivery of business objectives across the Southern Africa region.  The main function of this post is to provide administrative support to the NCA Liaison Office, specifically providing support to the NCA Office Manager with the maintenance of office systems, administrative records, programme activities and daily ad hoc duties.

The successful candidate will have sound judgement, reliability and be comfortable working as part of a close knit team. The appointment calls for a high level of integrity, initiative and personal organisation. Additionally a high level of discretion with regard to the work performed by the NCA office and partners is essential.

Roles and responsibilities:

Major duties:

  • Provide logistical and administrative assistance to the NCA office manager, primarily in support of the NCA International Liaison Officers (ILOs) and Regional Manager (RM) in line with NCA policies and procedures.
  • Support implementation of projects; monitoring through regular stakeholder engagement and intervening as necessary to ensure the projects deliver the expected results.
  • Support Office Manager in monitoring programme finances including: accurate budgeting and forecasting, ensuring value for money, processing and receipting invoices.
  • Liaise with Foreign, Commonwealth and Development Office (FCDO) and other partners across His Majesty’s Government (HMG) on behalf of the NCA.
  • Support the Office Manager, ILOs and RM in liaising with foreign law enforcement agencies, UK law enforcement agencies, other NCA departments and external partners.
  • Represent the NCA at meetings, conferences and events.
  • Maintain NCA inventories and assets, including vehicles.
  • On occasions, be able to provide out of hours support to NCA activity.

Other duties:

  • Submitting occasional maintenance requests for ILOs’ residences and liaising with Corporate Services to monitor progress. Reporting any major works requests to Office Manager in order to obtain central approval prior to commencement.
  • Assisting with departure/arrival of UK based officers.
  • Ad-hoc duties in support of Office Manager, ILOs and RM as and when required.

Resources managed (staff and expenditure):

This position will have no line managerial responsibility.

Support role to Office Manager with office budget of approximately £700,000.

The jobholder will need to apply for, and use a Government Procurement Card, managing expenditure within prevailing guidance.

  • Excellent written and oral communication skills
  • Fluent in English language
  • Ability to produce reports to a high standard and maintain accurate records
  • Competent working knowledge of MS Outlook, Excel, Word and Teams
  • Personal organisation – ability to work alone and unsupervised at times
  • Full driving licence, valid in South Africa
  • Familiar with FCDO and NCA systems
Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Working Together
24 November 2022
Administrative Officer (AO)
Fixed Term
36.5 hours
12 months
South Africa
British High Commission
R 242,848.44 per annum plus R 2023.74 (responsibility allowance)
16 January 2023
31 January 2024

Learning and development opportunities (and any specific training courses to be completed):

The jobholder will be required to undertake mandatory NCA and FCDO e-learning.

Any successful applicant will be expected to become familiar with the Civil Service Code, NCA Code and relevant behaviour standards.

Any successful applicant may be required to attend training in line with NCA/FCDO policies/procedures.

The British High Commission also awards study grants to those lodging successful applications subject to certain criteria.

Working patterns:

While there may be an element of flexible work it is expected that the candidate will perform core business hours, with an occasional need to assist out of hours. It is anticipated that this position will be primarily work from home (WFH).

  • Please complete the application form in full as the information provided is used during screening.
  • Please check your application carefully before you submit, as no changes can be made once submitted.
  • The British High Commission will never request any payment or fees to apply for a position.
  • Employees recruited locally by the British High Commission in Pretoria are subject to Terms and Conditions of Service according to local employment law in South Africa.
  • All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit. 
  • The responsibility lies on the successful candidate to:
  • Obtain the relevant permit
  • Pay fees for the permit
  • Make arrangements to relocate
  • Meet the costs to relocate 
  • The British High Commission do not sponsor visas/work permits except where it may be local practice to do so. 
  • Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
  • Information about the Civil Service Success Profiles can be found on this link: Please note:  AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
  • Reference checking and security clearances will be conducted on successful candidates.
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This opportunity is closed to applications.