View Vacancy - Health & Safety Compliance Officer (AO) MATL Cover (45/24 NR)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Estates

Main purpose of job:

The Health & Safety Compliance Officer will demonstrate professional best practice in health & safety in the workplace through established processes and engagement with staff, promoting a healthy and safe workplace.

The Health & Safety Compliance Officer will lead the BHC Nairobi on all compliance checks and documentation compilation to be fully compliant with Kenya & UK Health and Safety standards.  They will provide professional advice and guidance to ensure a compliant estate. They will be the post Fire Safety Manager.

They will work closely with Estates colleagues on Health and Safety Communication and Programmes for the British High Commission Nairobi and will work close with the Senior Regional Technical Lead and Technical Works Supervisors in ensuring a safe and compliant Estate.  They will manage a dedicated Health & Safety Budget to delivery their work.

Roles and responsibilities:

60% - Health & Safety Compliance

  • Set out a yearly Planned Preventative Maintenance schedule with the technical works team and contractors to ensure full compliance on health and safety checks as per Kenya & UK standards and guidance
  • Update and maintain health and safety check documentation for confirmation of works completed (digital and paper files as required).
  • Set out a yearly schedule of health and safety related communication campaigns to improve awareness and compliance on health and safety procedures at the British High Commission Nairobi
  • Conduct health and safety induction briefings with new starters
  • Act as secretary to the Health and Safety Committee ensuring meetings are held Quarterly, minutes are prepared, and a diverse membership is retained
  • Spot check contractors to ensure they are operating in full compliance with health and safety standards including guiding and approving risk assessments, method statements and issuing permits to work where necessary.
  • Act as the Fire Safety Manager for the BHC Nairobi addressing any fire safety issues with urgency.
  • Coordinate annual medical checks for technical grade staff
  • Actively participate in office-wide event committees, such as Away Days, King’s Birthday Party etc to ensure events are H&S compliant
  • Act as the main point of contact with Head Quarters in the operation delivery of all H&S actions including any new initiatives.
  • Lead investigator on any reported incidents, accidents or near misses as reported on the H&S portal known as Evotix.
  • Support HR team in the investigation and support of any workplace injuries and suitable response in line with insurance cover and the employment act.

25% - Estates Team Administrative & purchase to pay support

  • Assist the Team on purchase order and credit card payments
  • Cover on office admin in times of leave or when called upon
  • Assists manage visits especially from UK-based visitors.

15% - Finance & Procurement

  • Manage the health and safety budget ensuring cost savings measures are undertaken to ensure value for money and justified spend for all health & safety purchases
  • Actively participate in budget holder meetings and adhere to forecast deadlines responding to any audit queries
  • Contract manager for any health and safety related contracts valued under £25,000 including drafting terms of reference for new tenders, holding regular KPI review meetings etc.
  • A general degree with at least a diploma in OSH or a diploma in NEBOSH; or A degree in Occupational Safety and Health
  • Should demonstrate knowledge and ability in conducting OSH audits
  • Strong written and oral communication skills
  • Computer literate
  • Able to work independently within a supportive team
  • Fire Safety Certificate
  • Budget management experience
  • Procurement knowledge
Changing and Improving, Communicating and Influencing, Delivering at Pace, Seeing the Big Picture, Working Together
26 September 2024
Administrative Officer (AO)
Fixed Term
36.25
6 months
Africa
Kenya
Nairobi
British High Commission
1
KES
KES 191 536,35 (Monthly)
monthly
1 November 2024

Working patterns:

The BHC has a flexible/remote working policy depending on business needs with at least 3 days a week in office.

Hours of work are: 36.25 Hours of work per week

Monday – Thursday 7:15 – 16:00, Friday 7:45-13:00

  • Please complete the application form in full as the information provided is used during screening.
  • Please check your application carefully before you submit, as no changes can be made once submitted.
  • The British High Commission will never request any payment or fees to apply for a position.
  • Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.
  • It is essential that the applicants already have the right to live and work in Kenya without the need to apply for a work permit.
  • Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
  • Information about the Civil Service Success Profiles can be found on this link: https://www.gov.uk/government/publications/success-profiles. Please note:  AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
  • Reference checking and security clearances will be conducted on successful candidates and appointment is subject to that clearance.
  • Please log into your profile on the application system on a regular basis to review the status of your application.
  • Appointable candidates who were unsuccessful may be placed on a ‘reserve list’.  If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate”
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.