View Vacancy - HOIO - Business Support Officer EO (21/25 PTA)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.
Other British Government Departments (Partners across Government, including UK Visas)
Home Office International Operations

The main function of this position is to provide business support to enable Home Office International Operations in South Africa to meet its operational mandated taskings and responsibilities.

This may include the line management of staff, the upkeep of a fleet of vehicles, procurement, finance tracking, auditing, Monitoring Evaluation & Learning reporting and other key administrative duties. The role will require a great deal of flexibility, with the necessity to occasionally work out of normal office hours and at weekends, with travel throughout Africa and other locations as required. The successful candidate will have to be flexible, resilient to change, be able to work on their own and as a team, manage stakeholder engagement, have a working knowledge of Microsoft Excel, power point and be able to work in a fast paced and agile environment.

Roles and responsibilities:

  • Support the HOIO Project Lead and HOIO Regional Manager.
  • Maintaining records of training, vetting records and asset management.
  • Maintain and update accurate financial records in support of HOIO and FDCO budget management and procurement processes.
  • Maintenance and accurate recording of monthly/annual budgets.
  • Management of maintenance of HOIO funded vehicles, insurance and monthly checks/repairs.
  • Procurement of all consumables for the project.
  • Co-ordinate and deliver effective administration to HOIO Project Team. Include booking flights, accommodation and providing logistical support to training events, workshops and conferences.
  • Assist HOIO Project lead in arranging and delivering of training.
  • Direct liaison with key stakeholder.
  • Preparing official letters, recording meetings and arranging calls.
  • Office and asset management.
  • Manage key stakeholder relationships.
  • Establish and work closely with other HOIO project officers across the region.
  • Regional travel to conduct assurance and compliance visits to project sites.
  • Carry out ad-hoc tasks to ensure efficiency and support to the wider team as and when required.

Resources managed (staff and expenditure):

Potential line management of up to 4 staff

Manage a monthly budget of £40,000.00

  • Excellent oral and written communication skills
  • Ability to quickly and accurately input data and have a good knowledge of spreadsheets
  • Good attention to detail
  • The successful candidate will demonstrate the ability to work effectively within a team
  • Experience in Finance and administrative work in a similar environment
  • Excellent hands-on knowledge of Microsoft Excel and other Microsoft Office software
  • Good analytical and team-working skills
  • Ability to multi-task and support multi-faceted teams in a shared environment
  • Ability to effectively communicate with internal and external stakeholders, verbally and in writing
  • Precision in implementing tasks, meticulous attention to detail
  • Must hold a valid driving licence
  • Familiar with Osprey, Echo, FCO and HOIO systems
Changing and Improving, Communicating and Influencing, Delivering at Pace, Managing a Quality Service
23 June 2025
Executive Officer (EO)
Permanent
36.5 hours
Africa
South Africa
Pretoria
British High Commission
1
R 411 391,66
yearly
1 August 2025

Learning and development opportunities (if any)

  • Project management
  • Internal process training

The British High Commission pays in full for the Key Care Plus option on Discovery Health for staff including spouses/partners and dependants.

  • Once you have successfully completed your probation the British High Commission will contribute 9% of your monthly salary to a Provident Fund.
  • Annual leave entitlement of 25 days
  • Working hours per week of 36.5 hours
  • Please complete the application form in full as the information provided is used during screening.
  • Please check your application carefully before you submit, as no changes can be made once submitted.
  • The British High Commission will never request any payment or fees to apply for a position.
  • Employees recruited locally by the British High Commission in Pretoria are subject to Terms and Conditions of Service according to local employment law in South Africa.
  • It is essential that the applicants already have the right to live and work in South Africa without the need to apply for a work permit.
  • Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.   
  • Information about the Civil Service Success Profiles can be found on this link: https://www.gov.uk/government/publications/success-profiles. Please note:  AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5 
  • Reference checking and security clearances will be conducted on successful candidates.
  • Please log into your profile on the application system on a regular basis to review the status of your application.
  • Appointable candidates who were unsuccessful may be placed on a ‘reserve list’.  If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate”
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.