View Vacancy - Marshall Scholarship Assistant
Main purpose of job:
To assist Post with the Marshall’s Scholarship Application process
- Deal as the main contact point for enquiries about the Marshall Scholarships;
- Handle applications received for scholarships, which includes sorting, organising and processing applications and then forwarding them to the Marshall Scholarship Selection Committee (this work can include chasing up documentation, verifying eligibility requirements, photocopying/scanning, faxing, mailing, shredding documentation and sorting applicant lists in Excel);
- Liaise with members of the Selection Committee on administrative details, providing administrative support when required;
- Attend the first Committee meeting in October that draws up the list of candidates selected for interview;
- Contact the selected interviewees, schedule interviews, and draw up and distribute the interview schedule;
- Advise interviewees on travel and accommodation policy and process expense claims for interviewees and Committee members;
- Attend the two days of the interviews in November - welcome interviewees, respond to enquiries, process expenses claims, medical documentation, etc.;
- Attend (if required) the Committee’s meeting to determine the selected winners and reserves;
- Prepare required documentation to announce the winners including letters of congratulation and notification;
- Draw up a media contact list for the winners and draft press releases;
- Ensure proper post-selection completion of annual process (destroying application forms of unsuccessful candidates, updating procedures where necessary, updating and organising hardcopy and computer files and Marshall databases for the following year).
- Microsoft Office experience (Excel and Word)
- Can work independently
- Previous budget experience
- Ability to quickly adapt to a changing work environment
Under US State Department requirements, the UK Government in the US may only employ, as non-diplomatic staff, persons who are US citizens, US Permanent Residents or A visa holders with EAD cards*. If you hold a visa other than an A visa you are not currently eligible to work at our office. Please refer to our website for information on exceptions to this policy at www.gov.uk/government/world/usa. All selected candidates are subject to background checks and will require a security clearance prior to starting work.
*A visas are acceptable at the Embassy and Consulates. The UK Mission to the UN (UKMIS) accepts G visas, and British Defense Staff (BDS) outposts accept A or NATO visas.
Staff recruited locally are subject to terms and conditions of service in accordance with US, state, and/or local employment law.
Individuals who are not a US taxpaying citizen will be paid a net salary based on a simulated US tax status.
Internal candidates must inform their supervisor before they apply to a different position.
Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.
The British Embassy is committed to a policy of equal opportunities and to creating a diverse working environment, free from discrimination, where everyone is included and treated fairly, based on merit alone. We are an equal opportunity employer, making all employment decisions without regard to race, gender, religion, national origin, citizenship, disability, age, sexual orientation, political affiliation or any other criterion protected by law.
This opportunity is closed to applications.