View Vacancy - Corporate Services Officer (AUT20.392)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Corporate Services Support

Due to COVID-19, you may experience some delay in the progress of this recruitment campaign. We are working hard to minimise any disruption. You may find more information in the Additional Information section below.

The British Embassy Vienna is part of a global network, which represents UK political, economic and consular interests overseas. This is an exciting role working across all departments of the British Embassy in Vienna to deliver a smooth running platform as part of the Corporate Services team. The focus is on financial transactions, budgeting and administration and there is scope to make suggestions and be involved in other interesting activities in the Embassy. You will work with a small team who support and cover for each other across the full range of non-political activities, such as:

  • Administration of cost controlling program (Prism / Oracle based) to submit and track expenses and invoices;
  • Residual P2P processes, receiving, scanning and uploading invoices;
  • Budget amendment forecasts management;
  • Support work.

Roles and responsibilities:

  • Accounting ‘house keeping’ such as responding to invoices on hold and supplier maintenance issues;
  • Tracking and assisting best performance on Finance performance score;
  • Procurement processes, including supplier optimisation and set up;
  • VAT returns for petrol tax;
  • Accounts support to Finance Manager;
  • General administration and filing;
  • Budget amendment forecasts management;
  • Tracking financial indicators;
  • Payment of regular invoices such as mobile phone bills, school bills;
  • Desirably, the successful candidate will also be able to provide occasional translations mainly of letters from local authorities as well as some staff letters required in German for salary confirmation etc.;
  • Other duties as required including cover for other Corporate Services Officer.
  • Fluency in written and spoken English (C2 level according to the Common European Framework of Reference for Languages);
  • Excellent attention to detail and organisational skills;
  • Strong interpersonal and communication skills;
  • Ability to work independently as well as communicate with the team and a broader office platform;
  • Problem solving and ability to think through the next steps to make positive change;
  • IT proficiency and ability to work across multiple platforms and experience with an Oracle package or similar online database as well as Microsoft office programmes (word, excel, Power point);
  • Demonstrable analytical skills, the ability to make sense of complex information;
  • Resilience, and the ability to work under pressure;
  • Customer focused.
  • Experience in Payroll calculation will be highly valued;
  • Experience with VAT returns;
  • German language would be highly desirable.
18 October 2020
Administrative Officer (AO)
Full-time, Permanent
Europe, Eastern Europe & Central Asia
British Embassy
18 January 2021

This a full-time permanent position of 35 hours per week.

The monthly salary will be € 3,178 gross, payable 14 times a year. Please note that UK nationals will receive their salary net, minus the deduction of an equivalent level of Austrian (UK) tax retained at source. Further information on this will be given to candidates during the recruitment process. All other nationals will receive paid their salary minus social insurance deductions and are expected to comply with Austrian tax obligations through completion of a tax return to the Austrian authorities.

The successful candidate will be subject to confirmation of a background check and security clearance. It is the applicant’s responsibility to ensure they are legally able to work in Austria. The Embassy is not able to assist with any visa or sponsorship arrangements.

Staff recruited locally by the British Embassy are subject to terms and conditions service according to Austrian employment law.

Visa/Passport requirements: Candidates must currently hold the independent right to live and work in Austria and be prepared to ensure that right remains throughout the scope of the contract. Additional requirements may become necessary after 31st December 2020.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a position.

Information due to COVID-19:

  • You may experience some delay in the progress of this recruitment campaign and we are working hard to minimise any disruption;
  • Interviews will be done remotely if the existing situation determines this to be the right course of action;
  • Starting date may be delayed depending on circumstances at the time and it will be agreed with the selected candidate.

*Please note Common European Framework of Reference for Languages: Learning, Teaching, Assessment indicates Level C2 as Mastery or proficiency Level which comprehends that a person can understand with ease virtually everything heard or read; can summarize information from different spoken and written sources, reconstructing arguments and accounts in a coherent presentation; can express themselves spontaneously, very fluently and precisely, differentiating finer shades of meaning even in the most complex situations. For more information please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.