View Vacancy - Visits and Projects Officer (World Cup 2022)
The British Embassy in Doha is part of a worldwide network, representing British political, economic and consular interests overseas and is looking to appoint a Visits and Projects Officer (World Cup 2022) grade B3 (L) to start as soon as possible.
About British Embassy in Doha:
65 of us, of many different nationalities and backgrounds, work together at the British Embassy in Doha to make the United Kingdom more prosperous and more secure, and to give consular assistance to British citizens who need their Government’s help.
The Political section is at the heart of the Embassy, responsible for political and economic relations with Qatar. This is an exciting time to join the team - our bilateral relationship is strong and growing and 2021 will mark 50 years of diplomatic relations.
About Foreign, Commonwealth and Development Office (FCDO):
We pursue our national interests and project the UK as a force for good in the world. We promote the interests of British citizens, safeguard the UK’s security, defend our values, reduce poverty and tackle global challenges with our international partners.
FCDO brings together the best of Britain’s international effort and demonstrates the UK acting as a force for good in the world. We employ around 17,300 staff in our diplomatic and development offices worldwide In 280 overseas embassies and high commissions.
Background of the Role:
The UK is committed to supporting Qatar’s delivery of a safe, secure and successful World Cup in 2022 (WC22). The UK Prime Minister and the Qatari Emir have expressed a shared vision to develop a strong and multifaceted partnership to support delivery of the event. Our proposals to date encompass a wide range of Government-to-Government coordination, leveraging talent and capabilities from across Whitehall, from policing, counterterrorism, cyber security and defence to trade and consular coordination. The framework for our partnership is in place, but much is yet to still be agreed on the nuts and bolts of implementation.
As the event draws closer and brings with it-increased momentum, the British Embassy in Doha is seeking an experienced project and visits officer. The post holder will be responsible for coordinating all aspects of inward visits for UK officials travelling to Qatar. They will be required to foster and build relationships with a variety of stakeholders to build a network of contacts to deliver the smooth running of visits – creating programmes, pulling together briefings and logistics.
The jobholder will also report to the C4L Legacy Cooperation & Project Coordination lead to provide project support, ensuring that we are on track to deliver against our key milestones.
Main Duties and Responsibilities:
The jobholder will work as part of a busy political team to bolster efforts and lead on the choreography of an anticipated surge in UK officials travelling to Qatar, ahead of the World Cup in 2022. The main function of the role will be to ensure the smooth coordination and delivery of inward visits to Qatar. A proven track record of working across multiply teams the post holder will need to:
- Work closely with policy leads from across the Embassy and colleagues in London to collate objectives for the visits;
- Carve out a programme for visitors;
- Arrange meetings with relevant offices across the Qatari machinery of government;
- Arrange logistics for visitors;
- Maintaining contacts lists;
- Project management of delivery plan – updating and adjusting delivery plans where required;
- Substitute for the C4L when required.
- Planning and participation on contingency planning in the run up to the world cup in 2022.
The jobholder will also be responsible for tracking and driving activity to deliver against our key milestones.
Key Competencies:
- Collaborating and Partnering: People skilled in this area create and maintain positive, professional and trusting working relationships with a wide range of people within and outside the Civil Service to help get business done.
- Leading and Communicating: Effectiveness in this area is about leading from the front and communicating with clarity, conviction and enthusiasm. It’s about supporting principles of fairness of opportunity for all and a dedication to a diverse range of citizens.
- Delivering at Pace: Effectiveness in this area means focusing on delivering timely performance with energy and taking responsibility and accountability for quality outcomes. It’s about working to agreed goals and activities and dealing with challenges in a responsive and constructive way.
- Managing a Quality Service: Effectiveness in this area is about being organised to deliver service objectives and striving to improve the quality of service, taking account of diverse customer needs and requirements.
- Fluent in English both oral and written, with good communication skills;
- Experience leading on visits planning and preparation or complex event management;
- Experience in dealing with a wide range of stakeholders at different levels;
- Candidates should also have the ability to think logically/laterally and be able to display sound judgement and common sense;
- Project management;
- Experience in office management;
- Experience working within a team;
- Strong organisational skills and keen attention to detail, self-management and ability to work unsupervised;
- Good working knowledge of MS Office programmes and be able to adapt to other systems.
- Arabic language is desirable but not essential;
- Previous experience and knowledge of the UK and Qatari governments.
Working Hours and Remuneration:
The British Embassy offers a competitive remuneration package, including non-negotiable salary of QR 15,329 per calendar month and transportation allowance of QR 800 per calendar month, paid in arrears. The contract will be for a full time employment, on a fixed term basis initially until March 2021 with a view to extend until January 2023, subject to funding.
No accommodation and relocation expenses are payable in connection with this position.
Embassy working hours are 7.30 a.m. to 3.30 p.m. Sunday to Wednesday and 7.30 a.m. to 1.30 p.m. on Thursday. Flexible working can be considered for the right candidate. However, due to the nature of the role, some flexibility on hours will be required.
The successful applicant will have access to a range of Learning and Development opportunities with in-house and e learning, with the potential for overseas training. From time to time, there will be requirements to assist other teams within the Department, working with other members of the team to build overall experience through delivery of training and awareness session
Eligibility:
Applicants must already reside in Qatar, have a valid residence permit and therefore hold the right to live and work there, including those either under spouse sponsorship or be able to transfer an existing sponsorship to the British Embassy.
How to Apply:
Interested candidates must complete the online application form and answer the motivation for applying.
** (Your application must include examples of when you have demonstrated the competencies outlined above in your online application form. Applications that are not complete will be rejected).
The closing date for applications will be 21 November 2020 by 23:55 Doha time.
Applications received after the stated deadline will not be considered.
Process:
The recruitment process, including security clearance, is expected to take around two months.
Due to the large amount of applications the Embassy receives only those shortlisted for interview will be contacted. Applicants selected for interview will be required to complete a short translation test as part of the interview process.
The successful candidate will be required to undergo security-vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances, medical clearance and reference checks.
The British Embassy Doha is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference. Staff recruited locally by the British Embassy is subject to Terms and Conditions of service according to local Qatari employment law.
This opportunity is closed to applications.
