View Vacancy - Scheduler for the British Ambassador to the United States of America

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Policy & Political roles)
Private Office

Main purpose of job:

The scheduler is the cornerstone of the Ambassador’s private office. Working closely with Ambassador, colleagues across the Embassy, the Ambassador’s Residence, the wider US network and departments in London, the scheduler will need to balance competing priorities to ensure the Ambassador’s time is used most effectively.

This is a fast-paced and fascinating role at the heart of the Embassy, and offers exposure to some of the most important and high profile areas in the US/UK relationship. Working directly to the Ambassador’s Chief of Staff, the job holder will be a crucial member of a friendly and approachable team. 

Roles and responsibilities / what will the jobholder be expected to achieve?:

  • Scheduling meetings and maintaining the Ambassador’s diary in line with wider Embassy priorities;
  • Receiving and filtering all invitations to the Ambassador and bids (internal and external) for use of the Ambassador’s Residence;
  • Commissioning and collating briefs for the Ambassador’s meetings and preparing the daily briefing folder;
  • Ensuring clearances/logistic arrangements for the Ambassador’s DC based meetings;
  • Arranging programme and travel arrangements for the Ambassador’s visits to the UK;
  • Providing support to the Ambassador’s Chief of Staff and wider Private Office team as required.
  • 2-3 years of previous experience of scheduling/diary management required;
  • Excellent secretarial skills, including touch and/or speed typing and proficiency with the Microsoft Office Suite;
  • Excellent organisational skills and a keen eye for detail;
  • Strong team player who can multitask and work flexibly based on the changing needs of the team and business;
  • Language: native English speaker;
  • Under US State Department requirements, the UK Government in the US may only employ, as non-diplomatic staff, persons who are US citizens, US Permanent Residents or A visa holders with EAD cards*. If you hold a visa other than an A visa you are not currently eligible to work at our office.  Please refer to our website for information on exceptions to this policy at  All selected candidates are subject to background checks and will require a security clearance prior to starting work. *A visas are acceptable at the Embassy and Consulates. The UK Mission to the UN (UKMIS) accepts G visas, and British Defense Staff (BDS) outposts accept A or NATO visas.  
Seeing the Big Picture, Managing a Quality Service, Delivering at Pace, Engaging Internationally
17 May 2021
B3 (L)
Full-time, Permanent
Americas, Caribbean & Overseas Territories
United States
British Embassy
5 July 2021

Learning and development opportunities:

The US network is committed to Learning and Development, and the jobholder would be able to take advantage of formal training and career development opportunities as appropriate.

The UK Government operating in the US offers a substantial benefits package including generous leave, a choice of medical insurance, 401(k) matching up to 7%, extensive learning opportunities and a great work/life balance.  

Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.

Internal candidates must inform their supervisor before they apply to a different position. 

Only successful candidates will be contacted.  Please no phone calls.  Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.

The British Embassy is committed to a policy of equal opportunities and to creating a diverse working environment, free from discrimination, where everyone is included and treated fairly, based on merit alone.  We are an equal opportunity employer, making all employment decisions without regard to race, gender, religion, national origin, citizenship, disability, age, sexual orientation, political affiliation or any other criterion protected by law.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.