View Vacancy - Corporate Services Support Officer (RUS21.406)
Due to COVID-19, you may experience some delay in the progress of this recruitment campaign. We are working hard to minimise any disruption. You may find more information in the Additional Information section below.
Corporate Services is one of the core departments of the British Embassy in Moscow and is now looking for a Corporate Services Support Officer. This is a temporary role for 12 months and will offer the successful candidate an opportunity to learn a wide range of functions including finance and HR in compliance with Foreign, Commonwealth and Development (FCDO) policies.
This corporate services role supports the wider British embassy platform and will help deliver a high level of support to colleagues in both human resources (HR) and finance functions. You will need to work to tight deadlines, show enthusiasm for working as part of a team and be ready to learn new tasks and cascade information.
This is a great opportunity to work with both internal and external stakeholders and to gain a strong knowledge of the corporate services platform available to all staff. There are a number of key changes to internal systems being rolled out during the coming months and the successful candidate will help to drive forward these changes within the team.
There will also be an opportunity for the successful candidate to demonstrate project management skills in the roll out of changes to the on-site playgroup.
Main roles and responsibilities:
Financial support:
- Monthly banking processes including processing invoices, preparing cash office payments and paperwork reconciliation, supporting changes to bank signatories, monthly financial housekeeping activities. Working with all departments within the Embassy including the residence team and our department for international trade to prepare invoices for events, and ensuring contract paperwork is aligned with FCDO polices and issued in a timely manner.
Corporate Support :
- Supporting inventory updates for mobile phone and sim cards. Performing full corporate services purchase to pay processes (P2P) as necessary. Liaison with parents and external companies for school and school bus placements. Supporting UK based staff as language officer.
- Covering for logistics officer in their absence, helping arrange transport for the wider FCDO and ensuring that there are adequate systems in place to record UK based staff arrivals with the Ministry of Foreign Affairs. Arranging PCR tests for staff when necessary and acting as the liaison point for travel enquiries.
- Supporting corporate services colleagues as necessary.
Project Management:
- Project Management to explore options on expanding the playgroup which currently operates as a non- profit making committee offering morning sessions. The playgroup needs to operate within the requirements for the FCDO and local and UK standards. To actively seek a positive solution to improve administration and explore the feasibility of a long term business solution to the playgroup becoming self-sufficient.
- Previous experience in administrative roles
- Knowledge of MS Office applications including Excel
- Fluency oral and written both in English and in Russian
- Project management experience
This is a full-time fixed-term contract, 5 working days, 35 hours net per week.
The monthly salary for this position is Rub 79,949 gross, A2 (L) level, paid 13 times a year.
The successful candidate will be subject to professional background check and security clearance.
All applicants should have a pre-existing legal status to live and work in Russia. The British Embassy does not facilitate/sponsor visa applications and work permits.
Staff recruited locally by the British Embassy in Russia is subject to Terms and Conditions of Service according to local Russian employment law.
We also offer:
- An interesting and varied job in an open, modern management culture;
- Performance related pay scheme;
- Comprehensive learning and development opportunities;
- Excellent working environment in central location with on-site facilities including cafeteria, bar, gym, tennis court, squash court and swimming pool;
- Private medical cover including dentistry
Please be advised that the Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”. We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.
Additional Information (due to Covid-19):
You may experience some delay in the progress of this recruitment campaign and we are working hard to minimise any disruption;
Interviews will be done remotely if the existing situation determines this to be the right course of action;
Starting date may be delayed depending on circumstances at the time and it will be agreed with the selected candidate.
This opportunity is closed to applications.