View Vacancy - JPN (Tokyo) - Climate Change, Energy and Environment Assistant, AA

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Policy & Political roles)
Climate Diplomacy

Main Purpose of Job:

To support and promote UK government activity on climate change, energy and environment in Japan.

What will the Jobholder be Expected to Achieve:

Working under the supervision of the Climate Change and Energy Policy Officer and as part of a wider team, the job holder will provide administrative and logistical support for engagement activities on climate change, energy and environment in Japan. The job holder will have a strong focus on delivering media and communication activities including posting on social media.  

Arrange meetings and events with stakeholders in Japan

  • Provide logistical support to set up meetings, seminars, and other engagement
  • Provide general administrative support for the team including event coordination, calendar management and travel arrangements
  • Act as a point of contact for stakeholders, responding to inquiries and requests
  • Maintain records and databases.

Media and communications

  • Support the delivery of the UK Government’s climate, energy and environment media and communications strategy in Japan
  • Working closely with the Embassy’s Media, Communications and Marketing Team, prepare social media content including some translation work, video and infographics production
  • Help arrange meetings and briefings with media outlets and support engagement with the media on publishing editorials and other content
  • Help arrange public speaking opportunities for Embassy staff and senior visitors from the UK

Research and policy support

  • Assist in conducting research on climate change, energy and environment policy and mapping commitments by various organisations  
  • Assist with the preparation of documents, presentations, and reports

Visits and events

  • Provide logistical support for senior visitors’ programmes in Japan and for events organised by the Embassy

Corporate

  • Take on corporate tasks to deliver wider embassy objectives
  • Take on and prepare for a crisis role

Resources Managed (staff and expenditure): None

  • Bachelor’s Degree, ideally in a relevant field
  • A minimum of 2 years of experience working in an administrative or comms role
  • Experience (or interest) in climate change, energy and environment issues
  • Excellent communication and interpersonal skills
  • A good team player
  • Experience in (or good understanding of) communications and social media landscape

Language Requirements:

  • Japanese and English
  • Level of language required: High degree of fluency in Japanese (JLPT 1 or equivalent) and business level in English (IELTS Band 7, TOEIC 875 or equivalent)
  • Knowledge or experience of working in a government organisation or with the media
  • Experience working on climate change, energy and/or environment 
Changing and Improving, Delivering at Pace, Seeing the Big Picture, Working Together
4 December 2023
Administrative Assistant (AA)
Full-time, Fixed Term
37.5
12 months
Asia Pacific
Japan
Tokyo
British Embassy
1
JPY
JPY 347,030 per month
1 February 2024

This role is advertised as a 12-month, fixed-term contract.

  • 1 month salary bonus equivalents payable in June and December
    (Note: Salary may be reduced due to tax status)
  • Commuting allowance of up to JPY35,000 per month (paid on an actual cost basis)
  • 25 days paid annual leave (calculated pro rata)
  • Health Insurance and Employee pension (kenko hoken/kosei nenkin)
  • Employment Insurance (koyou hoken).

Working Patterns:

The British Embassy Tokyo supports and promotes flexible working. This role allows for flexibility in start and end times and working from home 1 day a week, subject to the needs of the team and agreement with your line manager.

The roles and responsibilities listed are not exhaustive and may change depending on wider requirements and activities.

Applicants must be able to secure a local work permit.

Learning and Development Opportunities (and any specific training courses to be completed):

  • Compulsory online training courses include Diversity and Inclusion.
  • Courses offered on UK government climate change and energy policy.
  • The British Embassy offers comprehensive learning and development opportunities that will be fully available to the jobholder. We regularly run both work area specific training, as well as more general skills development in project management, finance, and leadership. Each year the job holder will be encouraged to use 5 development days to pursue job related and personal development goals.

All staff are required to take a role in the embassy’s crisis preparation and response. Full training will be provided for this, and regular opportunities will be available to test and develop your skills.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Note: All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
 
Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender, and nationality.

The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.