View Vacancy - Defence Delivery Officer (Air) and Information Manager (ITA25.174)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.
Other British Government Departments (Partners across Government, including UK Visas)
MOD (Ministry of Defence)

Who are we?

The British Embassy in Rome is part of a world-wide network, representing British political, economic and consular interests overseas. The Defence Section in Rome is recruiting for an exciting and demanding role of Defence Delivery Officer (Air) and Information Manager to help deliver its mission.

Main purpose of job:

The successful candidate will work with the Defence Attachés and team to deliver UK Ministry of Defence and British Embassy Rome objectives in line with British Government Bilateral and Regional Policy in Italy by helping deliver the Section’s outputs and furthering defence bilateral engagement. 

Roles and responsibilities: 

  • Support the UK Attachés in delivering UK Defence activity in country.
  • Able to lead on an incoming UK VIP visit with the host country, with a focus on military and business representatives. 
  • Organise visits by the UK Attachés and visiting forces to Italian military bases and/or sites where UK military personnel are exercising and operating.
  • Act on behalf of the UK Attachés in response to UK Ministry of Defence and Italian Ministry of Defence on National Defence requests and requirements.
  • Coordinate and process military clearances across all domains, military road movements, media visits and activity requests. Maintain contacts database, process and handle movement of classified documents. Support business continuity by covering other staff as necessary. 
  • Lead on Information Management within the team, ensuring cohesive and coherent streamlining and organisation of data and information, including by coordinating and facilitating input by all team members.
  • Conduct on-call Defence Duty Officer tasks on a monthly basis, which will occasionally involve out of hours working for urgent Defence needs.
  • Engage and work with representatives from ally/partner Defence Sections based in Rome. Liaise with UK Exchange Officers in Italy.
  • Develop and maintain a robust contact network and relationships to facilitate the activities of the Defence Section, primarily, but not limited to the Air domain.
  • Analyse and Report on Defence issues, with a focus on Air and Space matters, including, but not limited to, UK-Italy bilateral relations/projects, Defence Industry etc. Maintain awareness of Defence policy, key facts and stats, as well as media reporting.
  • Support high level governmental and Defence Industry meetings and events, including, but not limited to, Defence receptions and National Day Celebrations (King’s Birthday Party) and Commemorative events and activities.
  • Specialise in domain specific areas across Defence output, as defined in role Terms of Reference.

Our Ideal Candidate shows: 

  • Full professional proficiency in Italian and English  (written and spoken, minimum of C1 level for CEFR framework*) or equivalent;
  • Strong collaborative Information Management skills (ability to streamline information processes, as well as excellent knowledge of MS Office and data management);
  • Strong communication, interpersonal, and networking skills for interacting effectively with a variety of internal and external stakeholders with different levels of seniority;
  • Proven record of drafting, reporting and research, including the ability to take clear minutes and summarise reporting as needed;
  • Prior experience in Staff Management: the successful candidate will manage the two drivers in the team;
  • Prior experience in developing and helping deliver projects – including large scale projects for major events, and ability to run multiple projects at the same time;
  • Ability to work independently under limited supervision as well as being a strong team player;
  • Proven organisational and time management skills, able to manage a range of tasks at pace, prioritise as appropriate, manage and delivering a demanding workload with flexibility to changing priorities;
  • Problem-solving skills;
  • Strong Change Management skills. Able to manage change across a team, in line with FCDO/MOD policy, Defence Section needs and information technology updates;
  • Prior experience in Staff Management: the successful candidate will manage the two staff in their team;
  • As this role requires vetting for a UK security classification, the successful candidate must hold a full passport valid for at least 12 months.

Nice to have:

  • Experience of Defence & Security, Military Bilateral relations;
  • Understanding of the UK-Italy bilateral relationship, especially in the field of Defence & Security and NATO;
  • Experience working with UK Government and Ministry of Defence;
  • Knowledge of British Ministry of Defence organisational structure and regulations;
  • Knowledge of the Italian Military organisational structure and protocols;
  • Bachelor’s degree or higher in a related field.
Changing and Improving, Communicating and Influencing, Managing a Quality Service, Working Together
22 June 2025
Executive Officer (EO)
Full-time, Fixed term, with possibility of renewal
35
Europe, Eastern Europe & Central Asia
Italy
Rome
British Embassy
1
EUR
3,463 gross
monthly
18 August 2025

This is a full-time temporary position with a twelve month contract, which may be extended subject to performance and funding. The job is graded EO according to the FCDO grading structure. The monthly gross salary is Euro €3,463. The salary is paid monthly 14 times per year including Euro €10.33 EDR paid 13 times per year, with double salary payments in June and December. If working less than a full calendar year, the additional salary payments will be pro-rata. Working hours are 35 hrs (net) per week Monday to Friday typically from 09.00 – 17.00, with some flexibility.

The appointment is subject to security clearance, professional background check and the successful completion of a 5 month probationary period. The starting date may be delayed depending on circumstances at the time and this will be agreed with the selected candidate.

All staff employed by the British Embassy in Rome are subject to Italian income tax rate deductions (IRPEF). However the administration of these tax payments will vary depending on nationality. 

The successful candidate will be enrolled in the Italian State Social Security Scheme. Staff recruited locally by the British Embassy in Rome are subject to terms and conditions of service according to local Italian employment law.

The Embassy will be closed on a number of British and Italian public holidays. Holiday falling on a Sunday may be compensated with an extra day normally added to the list of public holidays.

Visa / Passport requirements: 

Applications will be considered from nationals holding a valid passport from the following countries: United Kingdom, USA, Canada, New Zealand, Australia. Your application must clearly indicate all nationalities you hold.

As this role requires vetting for a UK security classification,  the successful candidate must hold a full passport valid for at least 12 months.

Candidates must currently hold the independent right to live and work in Italy and be prepared to ensure that right remains throughout the scope of the contract. If requirements change additional eligibility information will be shared during the recruitment process.

Learning and Development Opportunities:

There is some mandatory training e.g. Data Handling, Health and Safety and Induction; the organisation also offers a wide range of formal and informal learning and development opportunities.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the British Embassy in Rome will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a position.

*For more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR.

Please bear in mind in case you are invited for an interview your languages skills are going to be assessed.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.