View Vacancy - AUH/ DXB - Estates Assistant, Corporate Services (AA)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Estates

The British Embassies in Abu Dhabi and Dubai have a vacancy for a Corporate Services Estates Assistant, on a fixed term contract of one (1) year.

The jobholder will provide administrative support to the infrastructure team, with a focus on estates, maintenance and health and safety. The administrative support will focus on record keeping, minute taking, and the implementation of small projects.

Whilst the role may be based in either Abu Dhabi or Dubai, the jobholder may be required to visit the Embassy in the other Emirate, subject to operational needs.

The FCDO is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We do not discriminate on any basis, including categories protected by law. In keeping with the FCDO’s commitment to disability inclusion in the workplace, hiring managers must incorporate the principles set out in the FCDO Disability Confident scheme job applications in the CBS recruitment process.  Our CBS are recruited by Missions in-country in line with local employment laws.

Duties and responsibilities:

Estates and Maintenance (40%)

  • Assist the team with record keeping, file management and data entry. This includes furniture and asset inventory data management and stock control.
  • Monitor estates and maintenance tracker requests, assigning priorities where necessary and assisting the team with tracking requests to meet agreed SLAs.
  • Help collate data on Estates work including Planned Preventative Maintenance (PPMs), reactive tasks, environmental data and produce reports.
  • Deliver and oversee small estates projects. 

Health and Safety (H&S) (20%):

  • Support the design and implementation of H&S checks and assurance across the Embassy.
  • Proactively identify, report and solve H&S issues.
  • Provide assistance to the H&S Committee, such as minute taking, creation of papers and risk register updates.
  • Update H&S records to ensure compliance and that records are auditable. 

Procurement and Contracts (30%):

  • Assist with procurement administration in the infrastructure team. This includes updating procurement trackers, collating conflict of interest forms, drafting requirements and keeping track of key contract end dates and setting reminders for the team. 

Corporate Services Support (10%)

  • Assist Transport Officers with high-level VIP visits and planning when required.
  • Assist with Embassy event planning when required.
  • Assist with any Embassy crisis planning or designated crisis roles where support is required.
  • Assist with wider Corporate Services and Infrastructure team priorities when required. 

The above list is not exhaustive, and the jobholder will be required to be flexible and take on other ad hoc tasks as required across the team.

Key behaviours required:

  • Delivering at Pace - Take responsibility for delivering timely and quality results with focus and drive.
  • Managing a Quality Service - Deliver service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
  • Working Together - Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources and support.

 

  • Demonstrated ability and experience in an administrative support position.
  • IT literate and well versed in Microsoft Office applications (Projects, Outlook, Word, Excel, PowerPoint, Teams).
  • Fluent in English, both verbal and written. Able to express ideas and messages clearly and concisely.
  • Demonstrated initiative, adaptability, and the ability to work flexibly both in a small team and individually.
  • Excellent customer service skills. Demonstrates courtesy and consideration in dealing with internal and external stakeholders. Able to show discretion in handling any sensitive matters, with the trust of all involved.
  • Excellent organisational skills, including ability to organise and prioritise workloads, organise records, meet deadlines and maintain close attention to detail.

 

  • Experience and/ or qualifications in the following areas: health and safety (H&S), facilities management and/or project management.
  • Experience with the Microsoft Power platform (Automate, Flows, SharePoint lists) beneficial
Delivering at Pace, Managing a Quality Service, Working Together
14 July 2025
Administrative Assistant (AA)
Full-time, Fixed Term
40
12 months
Middle East & North Africa
United Arab Emirates
Abu Dhabi, Dubai
British Embassy
1
AED
10,056
monthly
1 September 2025

Working hours and remuneration:

 The Embassy aims to offer an attractive working environment and remuneration package for this role, which includes 25 days of leave per annum (calculated pro-rata). 

The salary for this role is AED 10,056 per month.  

There are no other allowances payable as part of this package. No accommodation and relocation expenses are payable in connection with this position.

This role is for a full-time employment, on a fixed term contract basis for one (1) year, subject to six (6) months’ probationary period. The contract may be extended, subject to satisfactory performance and on on-going business requirement.

The Embassy is open from Monday to Friday from 0700 to 1800 hrs.  The Employee’s normal weekly working hours are forty (40) Monday to Friday (inclusive). This is inclusive of one-hour paid rest break for each five (5) hours worked; the timing of the rest break shall be approved by the Employee’s Line Manager and in accordance with operational requirements.

Whilst the role may be based in either Abu Dhabi or Dubai, the jobholder may be required to visit the Embassy in the other Emirate, subject to operational needs.

The Embassy has an active Learning and Development Committee, and the whole of Post is committed to providing the time and resources for staff to develop personally and professionally. The 70/20/10 learning and development model is applied in a flexible manner, with extensive informal and formal opportunities readily available. 

The successful candidate will be required to transfer their visa under the Embassy's sponsorship.

How to apply: 

Interested candidates must ensure that the following is fully completed:   

  1. Fully completed online application form which must include:
  2. Fully completed education details and employment history
  3. Fully completed experience, professional skills and behaviour-based sections in the online application form. Please refrain from the use of AI based tools when completing your application, this is to ensure a fair competition for all candidates and helps maintain the integrity process. If the use of AI is identified, your application will be rejected. 

Please note: It is mandatory that all applicants complete the online application form including the employment and educational details, technical, skills and experience sections and the behaviour-based questions. Applications that are incomplete in any respect will not be considered whilst shortlisting for the next stage.  

Closing date for applications is at 23:55 UAE local time on 14th July 2025. 

Applications received after the stated deadline will not be considered. 

Internal candidates (i.e., those employed by the British Embassies in Abu Dhabi & Dubai) applying for this position are advised to inform their current line managers upon submission of their application. 

Process: 

The recruitment process, including security clearance, is expected to take around two to three months. The security clearance process includes checks available in country and with UK, dependant on the security level required for the role and the candidate's profile and UK footprint. You may experience some delay in the progress of this recruitment campaign, and we are working hard to minimise any disruption. 

Due to the large number of applications, we receive, only those shortlisted for the next step of the recruitment process will be contacted. 

The start date mentioned in the job advert is tentative and the successful candidate will be required to undergo security vetting procedures before employment can begin. Any offer of employment will be subject to the candidate achieving suitable clearances. 

Appointable candidates who were unsuccessful may be placed on a ‘reserve list’.  If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate. 

The FCDO operates an agile approach to delivery. To facilitate an agile workforce, you may be required to undertake other duties from time to time as we may reasonably require.  The British Embassy UAE is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.

 

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.